Senior Administrative Assistant

MCW

. Perform routine and advanced administrative duties for the Center for Advancing Population Science .

Posted 9/24/2026full-timeWauwatosa • Wisconsin • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in advanced administrative functions, including project coordination, budget preparation, and data compilation. Proficient in using complex computer applications to develop macros and templates while maintaining organizational policies and procedures.

Highest-signal resume keywords

Project CoordinationBudget PreparationData CompilationDocument ProofreadingComplex Computer Applications

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative DutiesMacros DevelopmentDocument FormattingData ReportingPayment ProcessingRecord MaintenanceFiling Systems OrganizationTravel Itinerary CoordinationMeeting SchedulingInquiries Resolution

Soft Skills

CommunicationProblem SolvingOrganizational Skills

Industry Keywords

Confidential InformationExpenditures MonitoringTelephone ScreeningVisitor ManagementOrganizational Policies

About the role

Key responsibilities & impact

Perform routine and advanced administrative duties for the Center for Advancing Population Science
Anticipate and initiate action regarding administrative functions
Coordinate and lead projects
Compose correspondence, including correspondence containing confidential information
Develop macros and templates using complex functions of computer applications and software packages
Proofread and format documents
Screen telephone calls and visitors and resolve complex inquiries
Coordinate schedules, meetings, appointments, travel itineraries, and related arrangements
Compile data and information from multiple sources to prepare reports
Assist in budget preparation and monitor expenditures
Process payment requests, requisitions, and invoices
Distribute mail, organize filing systems, and maintain records

Requirements

What you’ll need

High school diploma
5 years of experience
Appropriate experience may be substituted on equivalent basis
Ability to perform administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures
Ability to use complex functions of computer applications and software packages to develop macros and templates
Ability to proofread and format documents accurately
Ability to screen telephone calls and visitors and resolve complex inquiries
Ability to coordinate schedules, meetings, appointments, travel itineraries, and related arrangements
Ability to compile data and information from multiple sources to prepare reports
Ability to assist in budget preparation and monitor expenditures
Ability to process payment requests, requisitions, and invoices
Ability to distribute mail, organize filing systems, and maintain records accurately
Ability to occasionally lift moderate-weight materials and stand or walk continuously
Ability to detect and translate speech or other communication
May occasionally require ability to distinguish colors and perceive relative distances between objects

Benefits

Comp & perks

Outstanding Healthcare Coverage, including Health, Vision, and Dental
Flexible Spending options
403B Retirement Package
Competitive Vacation
Paid Holidays
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On-campus Fitness Facility with onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment