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About the role
Key responsibilities & impact- Own end-to-end interview scheduling logistics across multiple roles, panels, and time zones
- Proactively resolve scheduling conflicts and refine workflows to reduce turnaround time
- Manage competing priorities across multiple open requisitions
- Build and maintain recruiting dashboards and reports covering time-to-fill, funnel conversion, source effectiveness, and offer acceptance
- Identify pipeline trends, bottlenecks, and risks and recommend process improvements
- Partner with recruiting leadership on headcount and hiring plan tracking
- Serve as ATS subject-matter expert and system owner
- Configure ATS workflows, conduct data integrity audits, and troubleshoot issues
- Train recruiters and hiring managers on ATS best practices
- Identify opportunities to automate or streamline ATS processes
- Manage complex candidate on-site travel logistics, budgets, and vendor coordination
- Own the candidate experience for on-site interviews and resolve issues in real time
- Lead or co-lead hiring manager intake and kickoff calls
- Translate kickoff discussions into clear hiring plans and success metrics
- Partner proactively with recruiters and hiring managers and flag timeline or process risks
- Drive recruiting projects and initiatives from scoping through completion
- Support sourcing, screening, and market knowledge activities as needed
Requirements
What you’ll need- 3-5+ years of experience in recruiting coordination, recruiting operations, or a related HR/TA role
- Advanced proficiency with an ATS (Greenhouse, Lever, Workday, GEM, etc.)
- Strong ownership mentality and ability to identify problems and drive solutions independently
- Ability to manage multiple projects independently with minimal guidance
- Strong analytical skills and ability to build and interpret recruiting metrics/dashboards
- Excellent communication and stakeholder management skills, including with senior hiring managers
- Experience managing travel logistics and vendor relationships is a plus
- Willingness or ability to perform sourcing, screening, and apply market knowledge as needed
Benefits
Comp & perks- Performance-based incentives
- Health insurance
- Dental coverage
- Vision coverage
- Flexible Spending Account
- Health Savings Account
- Dependent Care Flexible Spending Account
- Basic and Supplemental Life Insurance
- Accidental Death and Dismemberment coverage
- Disability Income Protection Plan
- Employee Assistance Program
- 401(k) retirement program
- Vacation
- Paid Holidays and Personal time
- Paid Sick and Family and Medical Leave time as required by law
- Ongoing training and leadership development programs
- Great Place to Work® environment
- Inclusive and diverse workplace