Bookkeeping, Administrative Assistant – Quickbooks Online Required

Meal Helper Heroes

. Provide general administrative support to the Director of Operations .

Posted 10/6/2026part-timeRemote • PhilippinesMid-LevelSenior💰 $7 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in bookkeeping and database management, while maintaining excellent organizational and communication skills. Familiarity with relevant tools and compliance training is essential for effective operations management.

Highest-signal resume keywords

BookkeepingDatabase ManagementQuickBooks OnlineGoogle WorkspaceStrong English Communication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookkeepingDatabase ManagementAccount ReconciliationContent SchedulingMeeting Minute RecordingOffice Procedure DevelopmentClient Information ProcessingPayroll ProcessingInvoicingTime Management

Soft Skills

Organizational SkillsProblem-Solving AbilityAttention to DetailProfessional DemeanorIndependent Work

Tools & Technologies

QuickBooks OnlineGoogle WorkspaceSwyftOpsPaylocityHubstaff

Certifications & Qualifications

HIPAA CertificationEPICompliance Training

Industry Keywords

Administrative SupportVirtual AssistantHealthcare ComplianceClient ManagementIndependent Contractor Agreement

About the role

Key responsibilities & impact

Provide general administrative support to the Director of Operations
Organize meetings and schedule appointments
Record accurate meeting minutes
Draft emails, memos, and letters
Help prepare company reports
Develop, update, and maintain office procedures
Maintain organized digital filing systems
Collect, process, and maintain new client information
Perform routine bookkeeping, account reconciliations, and reporting in QuickBooks Online
Process weekly client invoicing and payment collections
Process bi-weekly payroll for approximately 100 employees
Plan, schedule, and post content across the agency’s social media channels
Support other operational tasks as needed

Requirements

What you’ll need

Philippine-based applicants only
Bachelor’s degree or higher preferred
Previous experience in a similar administrative or virtual assistant role
Demonstrated experience with database management and standard bookkeeping/accounting practices
Proficiency with Google Workspace, SwyftOps, Paylocity, and QuickBooks Online
Strong written and verbal English communication skills
Professional demeanor on phone, email, and virtual calls
Excellent organizational and time-management skills
Ability to prioritize tasks and work independently
Strong problem-solving ability, high attention to detail, and sound judgment
Ability to handle sensitive, confidential, and non-routine information discreetly
Reliable high-speed internet, backup connectivity, and a quiet workspace
Complete four HIPAA courses and submit the certificates
Complete EPICompliance training, including OSHA for Healthcare
Use Hubstaff for time tracking during all working hours, with location enabled
Minimum six-month commitment to the role
Exclusive engagement; no other clients or outside work without proof of resignation from the other role
Submit all required initial documents during onboarding
Engagement under a Helper Heroes Independent Contractor Agreement

Benefits

Comp & perks

Potential to expand from part-time to full-time
Growth opportunities and room to learn and advance
Fun and supportive team environment
Competitive base pay
Purpose-driven work supporting clients and families receiving home care