Executive Administrator

Medical Review Institute of America, LLC

. Provide support to the CEO and Executive Leadership Team .

Posted 10/2/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational project management skills and exceptional customer service abilities while maintaining confidentiality and adhering to HIPAA regulations. Proficient in Microsoft Office, particularly Excel and PowerPoint, with a focus on supporting executive leadership and managing complex schedules.

Highest-signal resume keywords

Executive Support ExperienceProject Management SkillsAdvanced Microsoft Office SkillsCustomer Service OrientationHIPAA Compliance Knowledge

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementClerical SkillsExpense ReportingCalendar ManagementDocument PreparationEmail MonitoringMeeting CoordinationData EntryFiling SystemsProblem-Solving

Soft Skills

Interpersonal SkillsAttention to DetailMultitasking AbilitiesProactive Problem SolvingProfessional Demeanor

Tools & Technologies

Microsoft OfficeExcelPowerPointElectronic Filing SystemsCompany-Specific Software

Certifications & Qualifications

High School DiplomaBackground ScreenDrug Screen

Industry Keywords

Health CareManaged CareConfidentialityPrivacy RegulationsRegulatory Requirements

About the role

Key responsibilities & impact

Provide support to the CEO and Executive Leadership Team
Act as the company’s first-line representative to external constituents, including Board members and private equity staff
Provide support to the Administrative Team and back-up coverage as needed
Prepare internal and external corporate documents using Microsoft Office products
Proactively manage Officers’ calendars, meetings, appointments, and travel itineraries
Prepare and reconcile expense reports
Monitor incoming email requests and keep leadership team members apprised of important information
Leverage technology to support Officers during regular tasks, including meeting note-taking
Assist with ad-hoc large-scale projects from the Executive Leadership Team
Maintain an organized electronic filing system
Interface with external business partners, including board members, private equity support staff, and banking officials
Manage projects and events from planning through delivery, tracking and communicating deliverables, requirements, schedules, costs, and meeting plans
Uphold confidentiality and handle time-sensitive and PI-sensitive information
Assist the Administrative Team with duties and scheduling back-up support
Support Quality Management initiatives and Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines
Participate in company meetings and training
Complete other duties and responsibilities as requested

Requirements

What you’ll need

Minimum three years of experience directly supporting one or more executive team members
Minimum one year of experience working in a customer service, logistics and/or clerical environment
Preference for experience within a health care/or managed care organization
Ability to work in a fast-paced and high-functioning office setting
Ability to work independently with minimal supervision
Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines
Strong orientation to detail
Strong organizational project management and problem-solving skills with impeccable multitasking abilities
Proactive in solving situations before they become problems and impact the office and/or employees
Strong clerical skills, including typing, filing, copying, and faxing
Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software
Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards
Friendly and professional demeanor
High School diploma
Background Screen required before beginning employment
Drug Screen required for newly hired employees
Adherence to applicable HIPAA regulations and company policies regarding confidentiality, privacy, and security of sensitive health information

Benefits

Comp & perks

A competitive compensation package
Healthcare, vision and dental insurance
Generous 401k match
Paid vacation, personal time, and holidays
Growth and training opportunities
Award-winning remote work environment