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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in providing executive administrative support, managing complex calendars, and coordinating meetings for senior leadership. Proficient in Microsoft 365 tools and capable of handling confidential information with discretion.
Highest-signal resume keywords
Executive Administrative SupportCalendar ManagementMicrosoft 365 ProficiencyAction TrackingConfidential Information Handling
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Meeting CoordinationTravel CoordinationExpense ManagementDocument PreparationData TrackingDashboard CreationReport PreparationAgenda PreparationFollow-Up ManagementDigital Filing Systems
Soft Skills
Interpersonal SkillsCommunication SkillsOrganizational SkillsProblem-Solving SkillsAdaptability
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointMicrosoft OneDriveConcur
Industry Keywords
FinanceCorporate FunctionsMatrixed EnvironmentExecutive LeadershipConfidential Business Matters
About the role
Key responsibilities & impact- Provide executive administrative support to the VP of Finance Innovation and other finance leaders
- Manage complex calendars, meeting coordination, and scheduling priorities
- Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions
- Prepare agendas, materials, notes, room logistics, visitor needs, and follow-up
- Track action items, decisions, deadlines, and priorities
- Draft, edit, and route correspondence, meeting communications, and internal updates
- Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365
- Coordinate domestic and international travel, expenses, and related logistics
- Support confidential and sensitive business matters
- Maintain digital filing systems, trackers, contact lists, and shared team resources
- Partner with internal teams and administrative colleagues to support execution and communication
- Assist with special projects, team events, local facility needs, and other leadership support
Requirements
What you’ll need- 6+ years of relevant administrative or executive support experience supporting senior leaders
- Experience managing complex calendars, meetings, travel, expenses, and confidential information
- Experience supporting finance, tax, legal, or other corporate functions in a matrixed environment
- Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites
- Strong action tracking, follow-up, and meeting coordination skills
- Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive
- Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools
- Familiarity with Concur, vendor coordination, or administrative systems
- Ability to handle confidential and sensitive information with discretion and sound judgment
- Strong interpersonal and communication skills
- Highly organized, proactive, and adaptable, with ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail, follow-through, and problem-solving skills
- U.S. work authorization required at hire and throughout employment; sponsorship is not offered below Principal level
- For Baccalaureate degrees earned outside of the United States, a degree satisfying 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
Benefits
Comp & perks- Competitive benefits package
- Short-term incentive through the Medtronic Incentive Plan (MIP)
- Health insurance
- Dental insurance
- Vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps global well-being program
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement
- Capital Accumulation Plan for Vice Presidents and above, or subject to IRS earning minimums
- Temporary employees are eligible for paid sick time as required under applicable state law
- Employee Stock Purchase Plan for temporary employees