Executive Administrative Assistant

Medtronic

. Manage complex calendars, meeting coordination, and scheduling priorities for Finance Innovation leadership .

Posted 9/15/2026full-timeBoston • Massachusetts • United StatesMid-LevelSenior💰 $72,400 - $108,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex calendars, meeting coordination, and travel logistics while maintaining confidentiality and supporting senior leadership. Proficient in Microsoft 365 tools for creating executive-ready materials and tracking action items in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementMicrosoft 365 ProficiencyConfidential Information HandlingInterpersonal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationTravel CoordinationAction TrackingReport PreparationDashboard CreationData ManagementExpense ManagementDocument DraftingProject Support

Soft Skills

Strong Attention to DetailProblem-Solving SkillsHighly OrganizedProactive AdaptabilityRelationship Building

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePointMicrosoft OneDriveConcur

Industry Keywords

FinanceCorporate FunctionsMatrixed EnvironmentExecutive LeadershipConfidential Business Matters

About the role

Key responsibilities & impact

Manage complex calendars, meeting coordination, and scheduling priorities for Finance Innovation leadership
Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up
Track action items, decisions, deadlines, and priorities to support leadership accountability and execution
Draft, edit, and route correspondence, meeting communications, and internal updates
Prepare executive-ready materials, reports, trackers, and presentations using Microsoft 365 tools
Coordinate domestic and international travel, expenses, and related logistics
Support confidential and sensitive business matters
Maintain organized digital filing systems, trackers, contact lists, and shared team resources
Partner with internal teams and administrative colleagues to support consistent execution and communication flow
Assist with special projects, team events, local facility needs, and other leadership support as assigned
Serve as a trusted partner to the VP of Finance Innovation and other finance leaders

Requirements

What you’ll need

6+ years of relevant administrative or executive support experience supporting senior leaders
Experience managing complex calendars, meetings, travel, expenses, and confidential information
Bachelor’s degree (nice to have)
Experience supporting finance, tax, legal, or other corporate functions in a matrixed environment
Experience supporting senior-level leadership teams, business reviews, team events, or executive offsites
Strong action tracking, follow-up, and meeting coordination skills
Strong working knowledge of Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive
Experience creating trackers, status summaries, or dashboards in Excel or Microsoft 365 tools
Familiarity with Concur, vendor coordination, or administrative systems
Proven ability to handle confidential and sensitive information with discretion and sound judgment
Strong interpersonal and communication skills, with the ability to build trusted relationships across all levels of the organization
Highly organized, proactive, and adaptable, with the ability to manage multiple priorities in a fast-paced environment
Strong attention to detail, follow-through, and problem-solving skills
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required
Must possess unrestricted U.S. work authorization at the time of hire and for the duration of employment

Benefits

Comp & perks

Competitive Salary and flexible Benefits Package
Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)