Office Specialist – Procurement

MEI Rigging & Crating

. Assist with sourcing, securing, and establishing relationships with suppliers and vendors .

Posted 9/24/2026full-timeAlbany • Oregon • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in procurement processes, vendor management, and inventory control while maintaining strong relationships with suppliers and internal stakeholders. Proficient in generating purchase orders, tracking orders, and ensuring compliance with procurement policies.

Highest-signal resume keywords

Vendor ManagementProcurement ProcessesPurchase Order GenerationInventory ControlRelationship Building

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Purchasing ProcessesERP Data ManagementContract NegotiationCompetitive BiddingQuality Review Coordination

Soft Skills

Interpersonal SkillsCommunication SkillsSelf-MotivationTime ManagementIntegrity

Tools & Technologies

MS OfficeWindows Operating System

Industry Keywords

Supply ChainLogisticsVendor RelationsFinancial TransactionsCost-Saving Opportunities

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Assist with sourcing, securing, and establishing relationships with suppliers and vendors
Manage day-to-day procurement of requested or replacement items
Monitor existing inventory and manage designated bulk purchases
Generate requisitions and purchase orders; track open orders and maintain accurate ERP data and documentation
Review purchase requests and verify required approvals before sourcing
Collaborate with Operations and Accounts Payable to onboard vendors and maintain W-9s, Certificates of Insurance, and Subcontractor Agreements
Provide guidance and training on purchase orders and requisitions; maintain training materials
Assist with requests for IT-related materials and communicate item availability, timelines, and shipping information
Assist with vendor and supplier contracts, including negotiation of pricing, payment terms, discounts, freight, and delivery logistics
Verify purchase order line items against packing slips and coordinate quality reviews
Manage defective equipment returns and vendor resolution
Research equipment specifications, supplies, delivery requirements, and pricing
Obtain competitive bids, quotes, and proposals from approved vendors in accordance with procurement policies
Assess vendor performance for pricing, availability, and quality
Review product options with requesters and management and recommend alternatives
Maintain vendor relations, negotiate pricing, coordinate supply and delivery, and identify cost-saving opportunities
Perform all other duties as necessary or required

Requirements

What you’ll need

High school diploma or equivalent required
Two-to-four-year degree in business, supply chain, logistics, or related degree preferred
Professional and directly related experience may be accepted in lieu of a degree
Excellent relationship-building or interpersonal skills
Ability to source and secure suppliers and maintain good vendor relations
Integrity and a high degree of responsibility regarding financial transactions and purchasing
Ability to foster positive work relationships with internal and external customers
Excellent communication skills and ability to disseminate complex or technical data to all staff levels
Strong understanding of purchasing and approval processes
Ability to learn company processes and company-specific software
Ability to work under deadlines or time constraints
Self-motivated and able to manage time efficiently
Intermediate to advanced computer skills using a Windows-based operating system
Advanced knowledge of MS Office
Ability to work in a high-functioning team environment
Highest levels of honesty, integrity, and professionalism
Must be able to work during scheduled and/or agreed-upon times when working remotely

Benefits

Comp & perks

Full-time position
Forty (40) hours per week, primarily 8 hours a day, Monday through Friday
Work to accommodate U.S. time zones and regional office time constraints
Occasional travel may be necessary