Office Specialist – Procurement

MEI

. Assist with sourcing, securing, and establishing relationships with suppliers and vendors for durable goods, parts, materials, equipment, and other required items .

Posted 9/24/2026full-timeAlbany • Oregon • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in procurement processes, vendor management, and inventory control while fostering strong relationships with suppliers and internal teams. Proficient in generating purchase orders, negotiating terms, and ensuring compliance with procurement regulations.

Highest-signal resume keywords

Vendor Relationship ManagementPurchase Order GenerationInventory ManagementNegotiation SkillsProcurement Process Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

PurchasingInventory ControlVendor SourcingContract ManagementERP System ProficiencyTechnical Specification ResearchCompetitive BiddingQuality Review CoordinationFinancial Transaction IntegrityApproval Process Understanding

Soft Skills

Interpersonal SkillsCommunication SkillsSelf-MotivationTeam CollaborationTime Management

Tools & Technologies

MS OfficeWindows Operating System

Industry Keywords

Supply ChainLogisticsDurable GoodsVendor AgreementsState Procurement Regulations

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Assist with sourcing, securing, and establishing relationships with suppliers and vendors for durable goods, parts, materials, equipment, and other required items
Manage day-to-day procurement of requested or replacement items
Monitor existing inventory
Generate purchase orders and review purchase requests
Negotiate terms, price, quantity, and specifications with vendors and suppliers
Collaborate with Accounting, Operations, and Accounts Payable teams on procurement activities
Research and source vendors and suppliers and nurture vendor relationships
Onboard new vendors and collect, review, and maintain W-9s, Certificates of Insurance, and Subcontractor Agreements
Generate requisitions or purchase orders and track open orders in the ERP system
Guide and train team members on creating purchase orders and requisitions
Develop and maintain procurement training materials
Assist with requests for IT-related materials and communicate availability and delivery timelines
Verify approvals before sourcing activities
Manage inventory for designated bulk purchases
Assist with vendor and supplier contracts, including pricing, payment terms, volume discounts, freight charges, and delivery logistics
Verify purchase order line items against packing slips and coordinate quality reviews
Manage defective equipment returns and vendor resolution
Research technical specifications, equipment supplies, delivery requirements, and pricing
Obtain competitive bids, quotes, or proposals from approved vendors
Assess vendor performance for pricing, availability, and quality
Review product options with requesters and management and recommend alternatives
Maintain vendor relations while considering state procurement regulations
Identify future cost-saving opportunities
When working remotely, perform regular and predictable work during scheduled or agreed-upon times
Perform other duties as necessary or required

Requirements

What you’ll need

High school diploma or equivalent required
Two-to-four-year degree in business, supply chain, logistics, or related degree preferred
Professional and directly related experience may be accepted in lieu of a degree
Excellent relationship building or interpersonal skills
Ability to source and secure suppliers and maintain good relations with existing vendors
Integrity and a high degree of responsibility regarding financial transactions and purchasing
Ability to foster positive work relationships with internal and external customers
Excellent communication skills and ability to disseminate complex or technical data to all levels of staff
Strong understanding of purchasing and the approval process
Ability to learn company processes and company-specific software
Ability to work under deadlines or time constraints
Self-motivated and able to manage time efficiently
Intermediate to advanced computer skills using a Windows-based operating system
Advanced knowledge of MS Office
Ability to work in a high-functioning team environment
Highest levels of honesty, integrity, and professionalism
Open communication and commitment to peak performance
Ability to deliver the quality service MEI's customers expect

Benefits

Comp & perks

Full-time position
Forty (40) hours per week, primarily 8 hours a day, Monday through Friday
Work schedule accommodates U.S. time zones and regional office time constraints
Occasional travel may be necessary