Procurement

• Assist with sourcing, securing, and establishing relationships with suppliers and vendors for durable goods, parts, materials, equipment, and other required items
• Manage day-to-day procurement of requested or replacement items
• Monitor existing inventory
• Generate purchase orders and review purchase requests
• Negotiate terms, price, quantity, and specifications with vendors and suppliers
• Collaborate with Accounting, Operations, and Accounts Payable teams on procurement activities
• Research and source vendors and suppliers and nurture vendor relationships
• Onboard new vendors and collect, review, and maintain W-9s, Certificates of Insurance, and Subcontractor Agreements
• Generate requisitions or purchase orders and track open orders in the ERP system
• Guide and train team members on creating purchase orders and requisitions
• Develop and maintain procurement training materials
• Assist with requests for IT-related materials and communicate availability and delivery timelines
• Verify approvals before sourcing activities
• Manage inventory for designated bulk purchases
• Assist with vendor and supplier contracts, including pricing, payment terms, volume discounts, freight charges, and delivery logistics
• Verify purchase order line items against packing slips and coordinate quality reviews
• Manage defective equipment returns and vendor resolution
• Research technical specifications, equipment supplies, delivery requirements, and pricing
• Obtain competitive bids, quotes, or proposals from approved vendors
• Assess vendor performance for pricing, availability, and quality
• Review product options with requesters and management and recommend alternatives
• Maintain vendor relations while considering state procurement regulations
• Identify future cost-saving opportunities
• When working remotely, perform regular and predictable work during scheduled or agreed-upon times
• Perform other duties as necessary or required

MEI

Office Specialist – Procurement