Inbound Licensing Coordinator

MGA Entertainment

. Coordinate the submission, tracking and approval of licensed products, packaging, marketing materials, sales assets, digital content and other items requiring licensor approval.

Posted 10/3/2026full-timeLos Angeles • California • United StatesMid-LevelSenior💰 $25 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating licensor approval processes, managing marketing assets, and maintaining accurate records while ensuring compliance with brand guidelines. Strong organizational and communication skills facilitate effective collaboration with internal teams and external partners.

Highest-signal resume keywords

Licensing KnowledgeMarketing CoordinationProject Tracking Tools ProficiencyOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Licensor Approval ProcessesMarketing Asset DevelopmentSubmission TrackingVersion ControlFeedback Consolidation

Soft Skills

Attention to DetailProactive ApproachCollaborationProblem-Solving

Tools & Technologies

Microsoft OfficeProject Tracking ToolsLicensor Approval Platforms

Industry Keywords

ToysEntertainmentConsumer ProductsLicensed Brands

About the role

Key responsibilities & impact

Coordinate the submission, tracking and approval of licensed products, packaging, marketing materials, sales assets, digital content and other items requiring licensor approval.
Liaise with Sales, Brand Marketing, Creative and other internal stakeholders to gather assets, confirm requirements and establish submission timelines.
Prepare and submit approval requests through licensor portals and other agreed channels, ensuring submissions are accurate, complete and aligned with relevant guidelines.
Work with the Senior Director of Creative, Inbound Licensing, to coordinate creative reviews, clarify feedback and support revisions.
Act as the day-to-day contact for approval-related communication between internal teams and licensing partners.
Traffic licensor feedback, clarify required changes and follow up on revisions and resubmissions through final approval.
Maintain a central approvals tracker showing submission status, outstanding actions, deadlines and potential delays.
Identify and escalate approval issues or conflicting feedback affecting launch dates, production schedules or campaign delivery.
Maintain accurate records of submissions, feedback, approved assets and final sign-offs with version control.
Communicate approval status and usage conditions so teams have necessary sign-offs before production, publication or distribution.
Help improve submission processes, briefing templates and communication practices to reduce rework and support timely approvals.

Requirements

What you’ll need

A sound understanding of licensing and marketing, including licensor approval processes, brand guidelines and the development of marketing assets.
Previous experience in marketing coordination, licensing, creative operations, project coordination or a similar role.
Excellent organizational skills, with the ability to manage multiple submissions, competing priorities and deadlines.
Strong written and verbal communication skills and confidence working with internal stakeholders and external partners.
High attention to detail when reviewing assets, consolidating feedback and maintaining approval records.
A proactive, collaborative approach, with the confidence to follow up on outstanding actions and escalate issues appropriately.
Proficiency in Microsoft Office and project tracking tools; experience with licensor approval platforms is advantageous.
Experience in toys, entertainment, consumer products or licensed brands is preferred.