Executive Support, Workplace Manager

MGT Insurance

. Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed .

Posted 10/6/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $120,000 - $160,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars, travel logistics, and confidential information while ensuring efficient workplace operations and employee experience. Proficient in utilizing AI and automation to enhance productivity and streamline processes.

Highest-signal resume keywords

Executive SupportWorkplace OperationsComplex SchedulingAI UtilizationConfidential Information Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationOffice ManagementEvent PlanningBudget ManagementEmployee OnboardingInventory ManagementVendor CoordinationProblem SolvingProcess Improvement

Soft Skills

Strong OrganizationJudgmentCommunicationFollow-ThroughService Mindset

Tools & Technologies

Workplace ToolsAI ToolsIT CoordinationAutomation Solutions

Industry Keywords

Fast-Paced StartupEmployee ExperienceConfidential MattersFacilities Management

About the role

Key responsibilities & impact

Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed
Anticipate leadership needs, navigate shifting priorities, and handle confidential information
Own operations for the San Francisco, Madison, and Denver offices, including facilities, vendors, supplies, budgets, and employee needs
Plan events, offsites, celebrations, and recognition activities
Manage the swag store and create welcoming, productive workplaces
Own employee equipment ordering, setup, inventory, and returns
Coordinate access and troubleshooting with IT partners and follow requests through resolution
Support onboarding, offboarding, employee communications, employee questions, and People program logistics
Build repeatable solutions using AI and automation
Take ownership of new projects and unexpected business needs

Requirements

What you’ll need

Experience supporting senior executives, including complex scheduling, travel, and confidential matters
Experience in workplace operations, office management, or employee experience within a fast-paced startup or another environment with frequently changing priorities
Strong organization, judgment, communication, and follow-through
Systems-thinking approach; ability to spot dependencies and gaps and turn incomplete direction into thoughtful action
Comfort coordinating employee technology needs and working with vendors and technical partners
Practical experience with AI and workplace tools, and curiosity about better ways to work
Service mindset and flexible approach
Ability to handle confidential information with discretion

Benefits

Comp & perks

Occasional travel to the Madison and Denver offices
Employee events, offsites, celebrations, and recognition activities
Swag store
Employee-facing IT and workplace support
Onboarding and offboarding support
Diversity, equity, and inclusion commitment
Equal employment opportunity and reasonable accommodations