Subcontract Administrator

MHI Ship Repair & Services

. Review subcontract requisitions for accuracy, compliance with specifications, budget requirements, and purchasing authorization .

Posted 9/30/2026full-timeNorfolk • Virginia • United StatesJuniorMid-Level💰 $62,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in subcontract administration, including compliance with Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). Proficient in negotiation, cost analysis, and maintaining effective relationships across organizational levels.

Highest-signal resume keywords

Subcontract AdministrationFederal Acquisition Regulation (FAR)Defense Federal Acquisition Regulation Supplement (DFARS)Negotiation SkillsCost Analysis

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Subcontract Purchase OrdersRequests for Proposal (RFPs)Requests for Quotation (RFQs)Cost and Price AnalysesContractual Risk ManagementSubcontractor Performance MonitoringInvoice ProcessingAttention to DetailAnalytical SkillsProblem-Solving Skills

Soft Skills

Organizational SkillsTime ManagementWritten CommunicationVerbal CommunicationInterpersonal Skills

Tools & Technologies

Microsoft Office SuiteWordExcelPowerPoint

Industry Keywords

Government Subcontract AdministrationProcurementSupply Chain ManagementBudget RequirementsEthical Standards

About the role

Key responsibilities & impact

Review subcontract requisitions for accuracy, compliance with specifications, budget requirements, and purchasing authorization
Prepare, issue, and administer subcontract purchase orders
Develop and issue Requests for Proposal (RFPs) and Requests for Quotation (RFQs)
Evaluate subcontractor proposals and perform cost and price analyses
Negotiate subcontract terms and conditions and manage post-award administration through subcontract closeout with minimal supervision
Maintain subcontract files in accordance with company procurement procedures and government-approved purchasing system requirements
Monitor subcontractor performance to ensure compliance with schedule, cost, quality, and technical requirements
Ensure subcontractors comply with company policies, procedures, and ethical standards
Partner with project management and production teams to identify contractual risks and resolve subcontract-related issues
Resolve disputes and contractual concerns with managers and subcontractors and recommend solutions
Collaborate with Accounting to resolve subcontract invoice processing issues
Identify, evaluate, and qualify potential subcontractors
Solicit competitive pricing from subcontractors and suppliers
Perform other duties supporting departmental and company objectives

Requirements

What you’ll need

Bachelor's degree in Business Administration, Procurement, Supply Chain Management, Accounting, or a related field
Minimum of two (2) years of government subcontract administration experience
Knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
An equivalent combination of education and experience will be considered
Strong organizational and time management skills with exceptional attention to detail
Excellent analytical, quantitative, negotiation, and problem-solving skills
Demonstrated ability to exercise sound judgment and work independently
Excellent written, verbal, and interpersonal communication skills
Ability to build and maintain effective working relationships across all levels of the organization
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint