Executive

Minnesota State Moorhead

. Provide executive support to the President and senior leadership team, including scheduling/calendar management, project management and tracking, presentation preparation, and stakeholder communications and coordination .

Posted 10/27/2026full-timeRed Wing • Minnesota • United StatesMid-LevelSenior💰 $27 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive administrative support, including calendar management, project management, and budget oversight. Proficient in data analysis and communication, with a strong ability to build relationships and manage complex issues in a higher education environment.

Highest-signal resume keywords

Executive Administrative ExperienceCalendar ManagementData AnalysisBudget ManagementProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data VisualizationSpeech AuthoringPresentation PreparationReport WritingBudget Forecasting

Soft Skills

Problem-SolvingOrganizational SkillsInterpersonal SkillsCollaborationAttention to Detail

Tools & Technologies

Microsoft OfficeExcelSmart SheetsDocuSign

Industry Keywords

Higher EducationLabor RelationsPublic RelationsStakeholder CommunicationContinuous Improvement

About the role

Key responsibilities & impact

Provide executive support to the President and senior leadership team, including scheduling/calendar management, project management and tracking, presentation preparation, and stakeholder communications and coordination
Manage the President’s Office and coordinate public relations
Coordinate research, presentations, reports, speeches, briefings, and conference proposals for the President
Provide confidential executive support in labor relations information analysis, data evaluation, discussions, and decision-making
Assist with college planning, operations, strategic initiatives, needs assessment, research, data analysis, innovation, change management, continuous improvement, and student success
Research, draft, review, and edit documents and ensure messaging accuracy
Build and strengthen internal and external relationships and community outreach opportunities
Act as liaison between the President and administrators, faculty, staff, students, Minnesota State personnel, legislators, and the general public
Manage inquiries, resolve situations using independent judgment, and communicate emerging issues to the President
Assist with personnel-related matters and communications
Advise and counsel the President on Presidential duties and activities
Ensure timely and accurate completion of college initiatives and annual work plan goals
Prepare reports and forms on behalf of the President
Serve as a Cabinet member and participate in Cabinet decision-making
Prepare and post Cabinet, bargaining unit, and shared governance meeting agendas, minutes, and related documents; follow up on action items
Serve as a resource to the management team for labor relations information used in collective bargaining
Maintain confidential files containing collective bargaining and labor relations information
Develop and maintain the President’s calendar, schedule meetings, coordinate logistics, and optimize the President’s schedule
Provide administrative support for meetings and task forces led by the President
Track critical dates, events, pending communications, and required actions; handle registrations and travel logistics
Oversee policy administration, Delegation of Authority, Master Calendar, Academic Calendar, and committee administration
Serve as Policy Administrator, Delegation of Authority Administrator, and Committee Administrator
Monitor and prepare annual budget forecasts, make budget recommendations, create purchase orders and contracts, coordinate invoice payments, reconcile budgets and purchasing card statements, and advise the President on budget status
Perform other duties as assigned

Requirements

What you’ll need

At least three (3) years executive administrative experience
Associate’s degree in Office Administration, Communications, Business, Education or a similar field, or equivalent combination of education and experience
One (1) year of experience researching, analyzing data, and integrating data into data-visualization tools (e.g. Excel, Smart Sheets, etc.)
Experience authoring speeches, presentations, briefings, or reports
Skilled in Microsoft Office (Word, Excel, Outlook, DocuSign and Power Point)
Previous experience with executive-level calendar management
Knowledge of budget principles sufficient to manage budgets and forecast expenses
Demonstrated ability to problem-solve and resolve complex issues
Highly detailed, accurate, excellent organizational skills and ability to manage competing priorities
Effective interpersonal skills and ability to build collaborative working relationships in a diverse environment
Ability to travel and work in multiple locations as required by the position
Preferred: Bachelor’s degree in Communication, Business, Education or a field related to the assignment
Preferred: Two (2) or more years of project management experience utilizing organizational planning, data metrics, relationship building, and communication skillsets
Preferred: Previous work experience in higher education
Preferred: At least two (2) years of experience in executive-level customer service
Preferred: Demonstrated ability to work successfully with individuals of diverse backgrounds and perspectives

Benefits

Comp & perks

Low-cost medical and dental insurance
Employer-paid life insurance
Short- and long-term disability
Pre-tax healthcare and dependent care accounts with a roll-over option
Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
12 paid holidays
Generous vacation and sick time
Six weeks of Paid Parental Leave
Pension Plan
457(b) and 403(b) retirement accounts
Various investment options
Professional development
Tuition waivers for employees and dependents