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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and high attention to detail while managing calendars and supporting office operations. Capable of building workflows and utilizing automation tools to enhance efficiency in a fast-paced environment.
Highest-signal resume keywords
Calendar ManagementHigh JudgmentOrganizational SkillsAI-Native ProficiencyVendor Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
SchedulingWorkflow AutomationCRM ExperienceSpreadsheet ProficiencyOffice Management
Soft Skills
DiscretionCalm Under PressureAdaptabilityDesire to Learn
Tools & Technologies
Mintive ProductAutomation Tools
Industry Keywords
Operations SupportExecutive AssistanceCross-Functional Collaboration
About the role
Key responsibilities & impact- Own the founders' calendars and protect their focus time
- Triage incoming requests and resolve scheduling conflicts before they reach the founders
- Ensure calendar items and commitments do not get dropped
- Support the San Mateo and San Francisco offices, including space, supplies, vendors, and visitors
- Work cross-functionally to help keep the wider team on schedule
- Build agentic workflows in Mintive's own product to streamline operations and improve judgment calls
- Serve as one of the first operations hires with broad exposure to company activities
- Maintain trust and discretion while supporting founders and office operations
Requirements
What you’ll need- Likely 2 to 4 years as an admin, coordinator, or team assistant
- High judgment and discretion when handling calendars, sensitive conversations, and compensation-adjacent information
- Ability to stay calm amid frequent interruptions and hold boundaries with executives
- High attention to detail and strong organizational skills
- Fast learner who is AI-native or can become AI-native quickly
- Desire to grow and learn unfamiliar aspects of the role
- Nice to have: experience building or directing AI agents or agentic workflows
- Nice to have: experience supporting a founder or senior executive
- Nice to have: experience running an office or managing vendors and space
- Nice to have: comfort with tools, spreadsheets, or a CRM, and experience using automation to improve scheduling
- Willingness to work in a hybrid environment in the San Mateo or San Francisco offices 3x a week
- Willingness to relocate to the San Francisco Bay Area as part of the next opportunity
Benefits
Comp & perks- Competitive compensation and meaningful equity
- Health benefits
- Opportunity to build the ops function of an AI-native company from the ground up, with room to grow
- Direct access to the founders and to how the company actually runs