Events Specialist

Mirkin Solutions

. Coordinate planning, on-site execution, and post-event follow-up for fundraising and cultivation events .

Posted 10/26/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and project coordination, with a strong focus on managing logistics, timelines, and budgets. Proficient in utilizing project management tools and fostering effective communication among stakeholders.

Highest-signal resume keywords

Event PlanningProject CoordinationBudget ManagementVendor NegotiationCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event CoordinationLogistics ManagementTimeline DevelopmentExpense TrackingProposal Comparison

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal Communication

Tools & Technologies

AsanaSpreadsheetsEveryAction

Industry Keywords

Nonprofit FundraisingDonor CultivationEvent ExecutionCommunity EngagementSocial Justice

About the role

Key responsibilities & impact

Coordinate planning, on-site execution, and post-event follow-up for fundraising and cultivation events
Support execution of the Chapin Awards Gala, Amplified Concert, and Hungerthon Hustle 5K
Develop and maintain event timelines, work plans, checklists, and run-of-show documents
Manage event consultants and external production partners, including scopes of work, deliverables, timelines, and execution
Research venues and vendors, compare proposals, and negotiate pricing and contract terms within approved parameters
Manage venue arrangements, catering, rentals, registration, ticketing, seating, signage, hospitality, and production needs
Coordinate donor site visits, including schedules, travel arrangements, host coordination, and participant communications
Plan smaller donor cultivation and engagement events
Coordinate artist activations, concerts, talent participation, and community partner involvement
Organize event-day roles for staff and volunteers and serve as the main logistics contact
Facilitate internal planning meetings, document decisions, and follow up on action items
Maintain event projects in Asana and coordinate contributions across Development, Programs, Communications, and Finance
Track event expenses, vendor commitments, invoices, and payment schedules against approved budgets
Maintain event files, vendor records, contracts, and planning templates
Compile event results, lead post-event debriefs, and recommend improvements
Coordinate event themes, messaging, promotion, invitations, event pages, email campaigns, programs, signage, and other materials
Draft pre-event reminders, participant instructions, and post-event thank-you communications
Coordinate sponsor recognition, event benefits, donor and VIP arrangements, registration records, attendance records, and follow-up

Requirements

What you’ll need

Approximately 2–3 years of relevant experience in event planning, project coordination, or related work
Bachelor’s degree in a related field or an equivalent combination of education and relevant experience
Excellent organizational skills and attention to detail
Experience managing timelines and coordinating logistics
Experience working with vendors, comparing proposals, and supporting contract review or negotiation
Experience coordinating consultants, contractors, volunteers, or interns
Ability to track expenses and work within established budgets and approval processes
Strong written and verbal communication skills
Experience drafting event communications and documenting meeting decisions and next steps
Comfort using project management tools such as Asana, spreadsheets, and shared documents
Availability for occasional evening and weekend events and event-related travel
Passion for WhyHunger’s mission to end hunger and advance the human right to nutritious food
Demonstrated commitment to racial, social, economic, and environmental justice and an anti-racist organizational culture
Experience with nonprofit fundraising events, live music, or donor cultivation events is a plus
Familiarity with registration, ticketing, email, or CRM platforms such as EveryAction is a plus

Benefits

Comp & perks

Health insurance
Paid vacation
403(b) retirement plan
Generous benefits package
Livable wages
Internal pay equity