Finance and Operations Manager

Mothers Out Front

. Oversee day-to-day administrative, human resources, and financial operations .

Posted 11/11/2026full-timeRemote • United StatesMid-LevelSenior💰 $78,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in nonprofit operations, finance, and administration, with a strong focus on managing accounts payable and receivable, budgeting, and compliance. Proficient in HR administration, project management, and maintaining data security practices while fostering a commitment to social justice and inclusion.

Highest-signal resume keywords

Nonprofit Operations ManagementAccounts Payable And ReceivableBudget Tracking And ReportingHR Administration And ComplianceProject Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial OperationsData Security PracticesGrant ReportingBudgetingAccounts PayablePayroll ProcessingVendor ManagementAudit CoordinationOKR TrackingPersonnel Records Management

Soft Skills

Strong Organizational SkillsExcellent Communication SkillsProblem-Solving SkillsAbility To Manage Competing PrioritiesRelationship Building

Tools & Technologies

Google DriveProject Management SoftwareBill.comData DashboardPassword Management Systems

Industry Keywords

Nonprofit Compliance501(c)(3) And 501(c)(4) EntitiesCollective Bargaining AgreementEmployment-Law ComplianceFinancial Reporting

About the role

Key responsibilities & impact

Oversee day-to-day administrative, human resources, and financial operations
Administer the operations technology stack, including Google Drive, project management, password management, and device management systems
Maintain strong data security practices
Manage contracts, insurance policies, renewals, equipment, mailbox, subscriptions, and vendor relationships
Develop and maintain organizational policies and procedures
Support reporting on key metrics through the data dashboard and OKR tracker
Support monthly and year-end close by ensuring transactions and receipts are recorded accurately and on time
Coordinate audits, Form 990, tax filings, and 1099 preparation
Support annual budgeting and track spending against the approved budget
Monitor cash flow and keep the CFO informed of upcoming bills and receipts
Track grant, lobbying, and 501(c)(4) spending and allocations
Support preparation of grant financial reports
Provide operational context for board financial reports
Administer the credit card program and support banking relationships
Uphold internal controls and nonprofit accounting compliance
Maintain finance policies and the finance handbook
Oversee accounts payable through Bill.com
Prepare and send invoices and track payments with the Development team
Coordinate recruiting, onboarding, and offboarding
Administer benefits and time off and coordinate payroll
Maintain personnel files, employee handbook, and job descriptions
Support employment-law compliance
Coordinate performance reviews and professional development
Serve as a first point of contact for employee questions and concerns
Support administration of the collective bargaining agreement
Track state and federal nonprofit reporting requirements and deadlines
Help identify and reduce organizational risk

Requirements

What you’ll need

At least 6 years of experience in nonprofit operations, finance, or administration
Hands-on experience managing accounts payable and receivable
Experience tracking spending against budgets
Experience working alongside a CFO, accountant, or outside bookkeeper
Familiarity with restricted grants, grant reporting, and allocating spending across 501(c)(3) and 501(c)(4) entities highly desirable
Working knowledge of HR administration, including recruiting, onboarding, benefits, payroll processing, and personnel records
Strong organizational and project management skills
Demonstrated ability to manage competing priorities and deadlines
Ability to build, document, and improve processes and policies
Experience administering technology systems and vendors
Ability to learn new software quickly
Sound judgment and ability to handle confidential financial and personnel information
Demonstrated problem-solving skill and resilience
Excellent written and verbal communication skills
Ability to explain financial, HR, and compliance processes clearly
Ability to build relationships with people from diverse backgrounds
Commitment to social justice, diversity, and inclusion
Ability to travel up to 2 times per year for staff gatherings and organizational events
Ability to work occasional nights and weekends as needed

Benefits

Comp & perks

Health, vision, and dental coverage
401(k) plan
Flexible spending plan
Paid vacation
Paid holidays
Paid sick days
Support for remote work set-up
Ongoing training opportunities
Supportive and collaborative setting