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Motiva

Administrative Assistant, Facilities – Data and Reporting

Motiva

. Support the department’s administrative routines, including organizing documents and files, following up on requests and service tickets, and assisting suppliers and internal departments.

Posted 11/5/2026full-timeJundiaí • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

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Demonstrates proficiency in administrative support, including document organization, data management in Excel, and report preparation in Power BI. Capable of automating processes with Power Automate and contributing to continuous improvement initiatives.

Highest-signal resume keywords
Intermediate Excel SkillsPower BI Report PreparationPower Automate AutomationAdministrative Routine ExperienceKnowledge of SharePoint

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills
Excel FormulasExcel FiltersExcel Pivot TablesReport PreparationData Management
Tools & Technologies
Microsoft OfficePower BIPower AutomateSharePointSAP
Industry Keywords
Administrative SupportContinuous ImprovementDocument StandardizationKPI MonitoringProcess Simplification

About the role

Key responsibilities & impact
  • Support the department’s administrative routines, including organizing documents and files, following up on requests and service tickets, and assisting suppliers and internal departments.
  • Maintain spreadsheets and controls in Excel, ensuring information is organized and up to date; use formulas, filters, and pivot tables; and standardize departmental controls.
  • Prepare and update reports and dashboards in Power BI to monitor departmental KPIs and support decision-making.
  • Support the automation of repetitive tasks using Power Automate.
  • Prepare documents and presentations in Word and PowerPoint.
  • Support the entry and retrieval of information in the company’s systems.
  • Contribute to the continuous improvement of departmental processes by proposing ways to simplify routines and standardize documents and controls.

Requirements

What you’ll need
  • High school diploma.
  • Knowledge of Microsoft Office, including intermediate Excel skills (formulas, filters, and pivot tables).
  • Experience with administrative routines.
  • Knowledge of Power BI, Power Automate, SharePoint, and SAP is desirable.
  • Availability to work in Jundiaí, São Paulo, Brazil.

Benefits

Comp & perks
  • Medical and hospital insurance
  • Dental insurance
  • Life insurance
  • Meal or food allowance
  • Transportation allowance or on-site parking
  • Private pension plan
  • Extended leave: 180 days of maternity leave and 20 days of paternity leave
  • Childcare assistance
  • Wellhub (formerly Gympass)
  • Birthday day off
  • Profit-sharing bonus
  • Flexible working hours policy