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Recruiting Administrative Specialist
Mountain Land Physical Therapy. Create, update, and maintain job postings across recruiting platforms .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing recruiting processes, including applicant tracking, event coordination, and onboarding. Proficient in Microsoft Office and experienced with Applicant Tracking Systems to support efficient hiring practices.
Highest-signal resume keywords
Applicant Tracking System (ATS) ExperienceMicrosoft Office ProficiencyEvent CoordinationRecruiting CoordinationStrong Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Applicant Tracking System (ATS)Event CoordinationOnboarding ProcessesData ManagementRecruiting DocumentationSchedulingAdministrative SupportReport PreparationProcess ImprovementConfidentiality Management
Soft Skills
Attention to DetailEffective CommunicationProblem-SolvingProfessionalismCustomer Service
Tools & Technologies
Microsoft ExcelMicrosoft WordMicrosoft OutlookSharePointGreenhousePaylocity
Certifications & Qualifications
High School DiplomaGED
Industry Keywords
RecruitingHuman Resources (HR)HealthcareMulti-Location OrganizationTalent Acquisition
About the role
Key responsibilities & impact- Create, update, and maintain job postings across recruiting platforms
- Maintain accurate applicant information in the Applicant Tracking System (ATS)
- Monitor open positions, follow up on outstanding tasks, and ensure filled positions are closed
- Organize recruiting documents, templates, and tracking spreadsheets
- Assist with weekly recruiting reports and maintain accurate hiring data
- Help identify opportunities to improve recruiting processes
- Prepare offer letters and coordinate approval processes
- Track outstanding offers and follow up to ensure timely completion
- Initiate onboarding paperwork and coordinate with HR to prepare for new hires
- Maintain organized records and standardized checklists throughout the hiring process
- Assist with planning and coordinating university visits, career fairs, and recruiting events
- Manage event registrations, schedules, materials, and logistics
- Maintain student and internship records, including clinical rotation information
- Assist with internship coordination, student communications, and follow-up activities
- Track recruiting event participation and student outreach efforts
- Communicate with clinic directors and hiring managers regarding recruiting procedures and outstanding tasks
- Follow up on hiring timelines and required documentation
- Maintain recruiting procedures, administrative resources, and workflow checklists
- Assist with special projects and other Talent Acquisition initiatives
- Support improvements to recruiting systems and processes
Requirements
What you’ll need- At least 1 year of administrative experience, preferably in recruiting, HR, or a related field
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Professionalism and discretion when handling confidential information
- Willingness to learn new software and administrative systems
- Experience using an Applicant Tracking System (ATS), such as Greenhouse or Paylocity (preferred)
- Previous experience in recruiting coordination, onboarding, or HR administration (preferred)
- Experience coordinating events, scheduling, or administrative projects (preferred)
- Familiarity with SharePoint or other document management systems (preferred)
- Experience working in healthcare or a multi-location organization (preferred)
- High School Diploma or GED (preferred)
- Must be 18 years old or older
- Eligible to work in the US
- Competency in customer service, organization, effective communication, problem-solving, and confidentiality
- Ability to learn and use various technologies
Benefits
Comp & perks- Hybrid Work Schedule (3 days in office)
- Medical, dental, vision, and life insurance
- 401(k) with a 3% company match
- Paid time off (PTO)
- Wellness incentives
- Training and professional development opportunities
- Opportunities for growth within Human Resources and Talent Acquisition
- Two days working from home