Recruiting Coordinator

MSIG USA

. Coordinate candidate interviews, including scheduling, interviewer availability, virtual or onsite logistics, meeting invitations, room reservations, and candidate instructions .

Posted 9/23/2026full-timeRemote • Florida • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in recruiting coordination, including interview scheduling, candidate communication, and offer letter administration. Proficient in using Workday Recruiting and Microsoft Office applications to manage recruiting processes and maintain accurate records.

Highest-signal resume keywords

Recruiting CoordinationWorkday RecruitingInterview SchedulingMicrosoft Office ProficiencyConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruiting DocumentationInterview CoordinationBackground ScreeningRecordkeeping PracticesProcess Documentation

Soft Skills

Organizational SkillsAttention to DetailProfessional CommunicationCustomer-Focused ApproachCollaboration

Tools & Technologies

Applicant Tracking SystemsScheduling ToolsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Talent AcquisitionHuman Resources AdministrationRecruiting WorkflowsCandidate CommunicationsEmployee Referral

About the role

Key responsibilities & impact

Coordinate candidate interviews, including scheduling, interviewer availability, virtual or onsite logistics, meeting invitations, room reservations, and candidate instructions
Communicate with candidates, hiring managers, interviewers, Talent Acquisition Partners, and other stakeholders throughout the recruiting process
Create and maintain interview schedules, interview materials, candidate itineraries, and recruiting documentation
Support requisition administration and maintain candidate, requisition, interview, disposition, and offer information in Workday Recruiting
Assist with job postings, candidate communications, interview feedback collection, disposition activity, offer documentation, and process follow-up
Create, prepare, and distribute offer letters and related employment documentation
Coordinate offer approvals, signatures, status updates, and next steps
Manage background checks and pre-employment screening, including monitoring progress and resolving issues
Coordinate pre-employment activities and onboarding handoffs
Monitor outstanding recruiting activities and follow up with stakeholders
Support employee referral, internal mobility, internship, early-career, recruiting event, and employer branding activities
Generate recruiting reports, trackers, and routine metrics
Maintain recruiting files, templates, process documents, shared resources, and records
Support agency and vendor administration
Identify process issues and support Workday Recruiting enhancements
Protect confidential information
Provide administrative and project support to Talent Acquisition

Requirements

What you’ll need

Associate or bachelor's degree in Human Resources, Business Administration, Communications, or a related field, or equivalent relevant experience
Minimum of 2 years of experience in recruiting coordination, Human Resources administration, talent acquisition operations, or a related administrative role
Experience coordinating complex calendars, interviews, meetings, or events involving multiple stakeholders
Experience using applicant tracking systems, Human Resources systems, scheduling tools, or related business technology
Experience maintaining accurate records and handling confidential or sensitive information
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard office applications
Strong organizational, scheduling, and administrative skills with close attention to detail
Ability to manage multiple priorities, changing schedules, and time-sensitive activities in a fast-paced environment
Professional written and verbal communication skills and a customer-focused approach
Ability to follow established processes while identifying issues and escalating questions appropriately
Working knowledge of recruiting workflows, interview coordination, offer letter administration, background screening, candidate communications, and recordkeeping practices
Ability to learn and use Workday Recruiting, Microsoft Office applications, collaboration tools, and recruiting technologies effectively
Ability to prepare clear trackers, reports, templates, and process documentation
Ability to work independently, demonstrate accountability, and collaborate effectively across teams and functions
Ability to handle confidential and sensitive information with sound judgment and discretion
Commitment to fair, consistent, and inclusive recruiting practices

Benefits

Comp & perks

Equal employment opportunity regardless of protected characteristics
Reasonable accommodations for qualified individuals with disabilities