Accounts Payable Coordinator

MSMC School of Business

. Receive, review, code, and process vendor invoices for accuracy, appropriate approvals, and proper general ledger account allocation .

Posted 11/5/2026full-timeNewburgh • New York • United StatesMid-LevelSenior💰 $25 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts payable processes, including invoice coding, vendor reconciliation, and payment processing. Proficient in Microsoft Excel and ERP software, with strong organizational skills and attention to detail.

Highest-signal resume keywords

Accounts Payable ExperienceInvoice ProcessingVendor ReconciliationMicrosoft Excel ProficiencyERP Software Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice CodingVendor Payment ProcessingGeneral Ledger Allocation1099 ReportingFinancial Document Retention

Soft Skills

Attention to DetailOrganizational SkillsEffective CommunicationProblem SolvingAdaptability

Tools & Technologies

Microsoft OfficeERP Software

Industry Keywords

Accounts PayableVendor ManagementFinancial ReconciliationPayment ProcessingAudit Support

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Receive, review, code, and process vendor invoices for accuracy, appropriate approvals, and proper general ledger account allocation
Match invoices to purchase orders, receiving documentation, and supporting records as applicable
Enter invoices into the accounting system and ensure timely processing for payment
Prepare and process vendor payments, including checks, ACH, and electronic transfers
Assist in the preparation of the annual 1099 reporting
Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment inquiries
Maintain accurate and up-to-date vendor records, including payment terms and contact information
Communicate with vendors and internal departments regarding invoice status, payment questions, and discrepancies
Monitor statements and follow up on outstanding invoices
Assist with year-end closing activities
Ensure proper documentation and retention of invoices, payment records, and related financial documents
Support internal and external audits by providing requested documentation and account details
Perform other accounting and administrative duties as assigned

Requirements

What you’ll need

Associate degree in Accounting, Finance, Business Administration, or a related field preferred
Equivalent work experience may be considered
Proficiency in Microsoft Office, particularly Excel
Strong attention to detail and organizational skills
Two or more years of accounts payable or general accounting experience preferred
Working knowledge of accounts payable processes, including invoice processing and vendor account reconciliation
Experience with ERP software
Ability to communicate effectively; strong verbal and written communication skills
Problem solving and adaptability
Accountability
Must be authorized to work in the United States
MSMC does not sponsor employment visas at this time

Benefits

Comp & perks

Medical
Dental
Vision
403(b) Retirement Plan (Pre-Tax & Roth Options)
403(b) Employer Match
Generous Paid Time Off
Paid Holidays
EAP
Voluntary Life
Voluntary AD&D
Voluntary Hospital Insurance
Voluntary Critical Illness Insurance
Flexible Spending Accounts – Health, Dependent Care
College Paid Life Insurance
College Paid Long Term Disability
Tuition Remission – Self and Dependents
Tuition Exchange Program