Travel Administrative Assistant

Mud Bay Drilling

. Manage travel requests and travel bookings for the Travel Coordinator .

Posted 9/18/2026full-timeRemote • CanadaMid-LevelSenior💰 CA$23 - CA$27 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and planning skills while managing travel requests and bookings. Proficient in Microsoft Office Suite and experienced in coordinating administrative functions within project-based environments.

Highest-signal resume keywords

Travel CoordinationMicrosoft Office SuiteProject CoordinationAttention to DetailInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel ManagementDatabase ManagementExpense ReportingDocument Management SystemsAdministrative Support

Soft Skills

Organizational SkillsTime ManagementVerbal CommunicationWritten CommunicationTeam Collaboration

Tools & Technologies

Access DatabaseMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Certifications & Qualifications

Administrative Assistant CertificateBusiness Administration Diploma

Industry Keywords

EngineeringConstructionGeotechnicalDrillingIndustrial Sectors

About the role

Key responsibilities & impact

Manage travel requests and travel bookings for the Travel Coordinator
Track flight, hotel and rental vehicle bookings using an internal Access database
Provide travel reports, travel summaries and expense data as requested
Reconcile travel credit cards
Coordinate communication between field crews, project managers, and internal departments
Support onboarding activities, training coordination, and scheduling for division personnel
Perform general filing, photocopying, scanning, ordering supplies, and maintaining office organization
Perform additional administrative duties, special projects, and support activities as required

Requirements

What you’ll need

Strong organizational, planning, and time-management skills
Exceptional attention to detail and ability to maintain confidentiality
Excellent verbal and written communication skills
Proven ability to prioritize multiple tasks and adapt to changing priorities
Self-motivated with the ability to work independently and collaboratively within a team environment
Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams)
Experience coordinating projects, schedules, or administrative functions in a project-based environment is considered a strong asset
Experience in engineering, construction, geotechnical, drilling, or other industrial sectors is considered an asset
Professional demeanor with strong interpersonal and stakeholder relationship-building skills
Experience with document management systems and business software platforms is considered an asset
Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred
Post-secondary education in business administration, project coordination, or a related field is considered an asset