Executive Assistant

Multiplier

. Provide administrative and project coordination support to Mosaic’s CEO and leadership team .

Posted 11/3/2026part-timeRemote • California • United StatesMid-LevelSenior💰 $33 - $45 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project coordination capabilities, with proficiency in managing calendars, scheduling meetings, and maintaining project trackers. Exhibits excellent communication skills and emotional intelligence while working independently in a remote environment.

Highest-signal resume keywords

Calendar ManagementProject CoordinationMeeting Logistics CoordinationAsana ProficiencySalesforce Data Entry

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project TrackingData EntryDocument ManagementExpense ReportingMeeting Preparation

Soft Skills

Attention To DetailStrong CommunicationEmotional IntelligenceDiscretionIndependence

Tools & Technologies

ZoomSlackSharePointAsana

Industry Keywords

Administrative SupportProject CoordinationLeadership SupportRemote Work

About the role

Key responsibilities & impact

Provide administrative and project coordination support to Mosaic’s CEO and leadership team
Manage and optimize the CEO’s calendar
Schedule internal and external meetings, including Leadership Council and Steering Committee sessions
Coordinate meeting logistics, including Zoom links, agendas, and reminders
Protect focus time and proactively resolve scheduling conflicts
Schedule full-team meetings and manage the CEO’s Zoom Scheduler
Book flights, lodging, and conference registration
Conduct light research ahead of meetings
Prepare agendas, gather relevant documents, and organize pre-reads
Track meeting action items, follow-ups, assignments, and deadlines
Maintain project trackers and support Asana deadline reminders and status updates
Handle light data entry in Salesforce
Manage digital documents, folders, and version control
Assist with vendor forms, reimbursements, and basic document formatting
Code credit-card expenses and reimbursements, gather receipts, enter expense information, and submit for approval

Requirements

What you’ll need

Highly organized with excellent attention to detail
Strong communication skills with discretion and confidentiality
Comfortable with SharePoint, Zoom, Slack, Asana, and basic project tools
Able to work independently and remotely with minimal supervision
High emotional intelligence
Availability in CST at least 2–3 days per week between Monday and Thursday
Prior experience working with Mosaic required
No travel is anticipated for this role

Benefits

Comp & perks

Fully remote role
Pay of $33.00–$45.00 per hour
Inclusive, equitable, and accessible application process
Confidential application accommodations
Part-time schedule of 10 hours per week