Administrative Assistant

MVM, Inc.

. Answer and screen calls, address questions and concerns, and provide professional responses to telephone inquiries .

Posted 10/15/2026full-timeUnited StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in MS Office applications and effective communication skills. Capable of managing schedules, coordinating travel, and maintaining compliance with training and credentialing requirements.

Highest-signal resume keywords

MS Office ProficiencyAdministrative Support ExperienceEffective Communication SkillsAttention to DetailSecurity Clearance Eligibility

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative DutiesExpense Report ReviewTimesheet VerificationCalendar ManagementTravel ArrangementsData EntryVendor Invoice ProcessingOffice Supply ManagementTechnical DirectionProblem-Solving

Soft Skills

Interpersonal SkillsTeam CollaborationTime ManagementFlexibilityAnalytical Skills

Tools & Technologies

SaturnMercuryTelephone System

Certifications & Qualifications

Valid Driver's LicenseSecurity Clearance

Industry Keywords

U.S. CitizenshipBackground InvestigationDrug ScreenDOT ExamVaccinations

About the role

Key responsibilities & impact

Answer and screen calls, address questions and concerns, and provide professional responses to telephone inquiries
Manage calendars and travel arrangements
Order office supplies and perform general administrative duties
Provide administrative assistance to managers, field and support staff, and visitors
Review and verify employee timesheets and follow up on missing or incorrect submissions
Review and submit expense reports for Field Specialists
Collect, review, and submit hotel folios
Review and code weekly expense receipts
Reconcile and submit monthly credit card expense reports
Maintain current training and certification requirements
Monitor contract-required employee credentials and communicate overdue requirements
Review daily administrative reports and coordinate distribution and follow-up
Receive, sort, and distribute mail and packages
Review and submit vendor invoices for payment
Set up appointments for government ID card issuance
Issue employee ID cards and visitor badges
Manage office supplies in coordination with the Logistics Department
Comply with company and contract policies and protocols
Support Field Specialists during field visits
Assist the Program Manager and Deputy Program Manager
Perform other duties as assigned

Requirements

What you’ll need

Possess an associate degree in an appropriate discipline from an accredited university (a high school diploma and two (2) or more years of relevant experience may be substituted for an associate degree)
Have at least two (2) years of experience working with computers (a minimum of four years of experience is required when a high school diploma with two or more years of relevant experience is substituted for an associate degree)
Demonstrate experience applicable to the goals and objectives of this program sufficient to communicate with other staff and appropriate for a similar program environment
Strong computer skills in MS Office, including Microsoft Word and Excel, PowerPoint, and Outlook
Willingness to learn internal company systems (Saturn, Mercury, etc.)
Effective communication and interpersonal skills
Ability to take technical direction and feedback from various sources
Ability to prioritize work, meet stringent deadlines, balance multiple tasks, and work in a team environment
Strong attention to detail
Valid and current driver’s license
Ability to work a flexible schedule, including nights, weekends, and graveyard shifts
Excellent analytical and problem-solving skills
Must be a U.S. Citizen
Ability to obtain/maintain a Security Clearance
Favorable credit check
Successfully pass a background investigation and drug screen
May be required to pass or present specific requirements depending on the position (e.g., DOT exam, vaccinations, CPR, flu shot)
Able to lift up to 40 lbs.
Able to write, type, and use a telephone system 100% of the time

Benefits

Comp & perks

Equal Opportunity Employer
Reasonable accommodations for applicants and employees with disabilities