Senior People Operations Specialist

myKaarma

. Own day-to-day people operations for US and Canadian employees .

Posted 10/6/2026full-timeUnited StatesSenior💰 $80,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing HR operations, including payroll review, benefits administration, and employee lifecycle processes, while ensuring compliance with US wage-and-hour requirements and maintaining data accuracy in HRIS systems.

Highest-signal resume keywords

HR Operations ManagementPayroll ReviewBenefits AdministrationHRIS AdministrationFLSA Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ReviewBenefits AdministrationEmployee Lifecycle ManagementHRIS AdministrationData AccuracyCompliance AuditsDocumentation ManagementWorkplace Access CoordinationEmployee Self-Service ResourcesPolicy Administration

Soft Skills

Attention to DetailProactive CommunicationReliable Follow-ThroughDiscretion with Sensitive InformationClear Policy Explanation

Tools & Technologies

RipplingLeapsomeHR SystemsEmployee Data ReportingWorkflow Optimization

Certifications & Qualifications

PHRSHRM-CP

Industry Keywords

FLSA ClassificationMinimum Wage ComplianceCalifornia Pay Data ReportingEEO-1 ReportingForm 5500 Coordination

About the role

Key responsibilities & impact

Own day-to-day people operations for US and Canadian employees
Manage and improve payroll review, benefits administration, employee lifecycle workflows, HR systems, and policy administration
Own onboarding and offboarding operations, including records, documentation, system workflows, and coordination with IT, managers, and other partners
Administer employee benefits, including enrollments, changes, eligibility records, and employee questions
Coordinate with brokers and providers to resolve benefits issues
Review payroll inputs and outputs, investigate discrepancies, and coordinate corrections before deadlines
Manage recurring HR compliance reviews, audits, and required reporting, including FLSA classification, minimum wage, California pay data reporting, EEO-1, and Form 5500 coordination
Track deadlines, identify gaps, and coordinate corrective actions and filings with leadership and external specialists
Maintain policies, acknowledgments, and employee-facing guidance
Maintain and optimize Rippling workflows, employee data, reporting, and system controls
Reduce manual work and catch errors before they affect employees
Create clear documentation, practical guidance, and benefits tips
Keep leadership informed through concise updates, early issue escalation, and recommendations
Coordinate workplace access and administration, including badges and employee logistics

Requirements

What you’ll need

Hands-on experience independently managing HR operations across payroll review, benefits administration, and employee lifecycle processes
Working knowledge of US wage-and-hour requirements, including FLSA classifications and minimum-wage compliance
Experience administering an HRIS and improving workflows, data accuracy, and documentation
Strong attention to detail and reliable follow-through
Ability to manage recurring deadlines without reminders
Proactive communication and ability to surface issues early, recommend a path forward, and close the loop
Ability to explain policies and processes clearly
Ability to handle sensitive employee information with discretion
Ability to work onsite two days per week in Long Beach or Pittsburgh
Bachelor's degree in Human Resources, Business, or a related field, or equivalent experience
Experience supporting California-based employees or a workforce across multiple jurisdictions
Familiarity with Rippling, Leapsome, or comparable HR and talent-management platforms
PHR, SHRM-CP, or another relevant HR certification
Experience creating employee self-service resources and benefits education
Experience coordinating workplace access or office administration
Work authorization considered case-by-case; sponsorship may be available for exceptional candidates depending on role requirements and business need

Benefits

Comp & perks

Flexible work environment and high-performance, flexible structure
Bonuses
Comprehensive medical, dental, vision, life, and disability benefits
Wellness and telework stipends
Generous vacation time
Dog-friendly offices
Unlimited snacks or refreshments onsite
Reasonable accommodations during the application or interview process, where applicable