Operations & Logistics Specialist

Nacre Capital

. Organize, schedule, and track international shipments of machines, components, and spare parts from dispatch to delivery .

Posted 9/24/2026full-timeRemote • PhilippinesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in organizing and tracking international shipments, preparing shipping documentation, and maintaining accurate inventory records. Proficient in digital collaboration tools and possesses strong communication skills for liaising with international suppliers and logistics partners.

Highest-signal resume keywords

International Shipping ManagementShipping Documentation PreparationInventory ManagementGoogle Workspace ProficiencyEU Shipping Regulations Familiarity

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Shipping DocumentationInventory TrackingCost TrackingVariance ReportingLogistics Support

Soft Skills

Detail-OrientedSolution-FocusedHighly OrganizedSelf-Starter MindsetEffective Communication

Tools & Technologies

Google WorkspaceMicrosoft OfficeDigital Collaboration Tools

Industry Keywords

IncotermsFreight DocumentationInternational Shipping ConceptsOperational WorkflowsRemote Work Setup

About the role

Key responsibilities & impact

Organize, schedule, and track international shipments of machines, components, and spare parts from dispatch to delivery
Prepare and review shipping documentation, including commercial invoices, packing lists, and certificates of origin
Monitor stock levels and maintain accurate inventory records for machines and spare parts
Liaise with freight forwarders, couriers, and customs agents to resolve delays and ensure smooth transit
Audit contractor and vendor invoices against logged hours, agreed rates, and actual expenses
Track expenses and discrepancies, flag issues with vendors, and follow up through resolution
Assist management with basic cost tracking and variance reporting
Organize operational documentation, digital files, and vendor records
Draft, edit, and manage professional email communications with international suppliers, logistics partners, and internal team members
Own general administrative workflows to keep daily operations running smoothly

Requirements

What you’ll need

Strong self-starter mindset; take complete responsibility for assigned projects, follow up independently, and deliver results without constant oversight
1–3 years of experience in administrative, logistics support, or operational roles (Entry to Mid-Level)
Excellent written and verbal English communication skills
Proficient in Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office (Word, Excel, Outlook)
Strong familiarity with spreadsheets and digital collaboration tools
Understanding of international shipping concepts, including Incoterms and freight documentation
Prior exposure to EU shipping regulations is beneficial
Reliable internet connection, dedicated quiet workspace, and functional computer setup for remote work
Highly organized, detail-oriented, solution-focused, and comfortable working independently across time zones
Full-time commitment
Ability to overlap at least 4 hours with Central European Time (CET) business hours, typically 09:00–17:00 CET