Meeting & Event Planner

National Association of Independent Schools

. Oversee the planning, coordination, and execution of NAIS events .

Posted 9/15/2026full-timeRemote • District of Columbia • United StatesMid-LevelSenior💰 $65,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event logistics and project management, with a strong focus on strategic planning, budget management, and vendor negotiations. Proficient in utilizing event management platforms and fostering collaboration across teams to ensure successful execution of events.

Highest-signal resume keywords

Event Logistics ManagementProject ManagementContract NegotiationEvent Management PlatformsStrategic Thinking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget ManagementTask TrackingRFP Process LeadershipVendor Coordination

Soft Skills

Excellent CommunicationCollaborationIndependent WorkProblem Solving

Tools & Technologies

Microsoft Office SuiteZoomEvent Management Platforms

Industry Keywords

Event Planning StandardsEmerging TrendsFinancial ForecastingLarge-Scale ConferencesSite Selection

About the role

Key responsibilities & impact

Oversee the planning, coordination, and execution of NAIS events
Manage assigned event logistics projects from timeline development through on-site or virtual execution
Lead project management efforts, including timeline development, task tracking, cross-team coordination, and on-time, on-budget delivery
Partner with program leads to align logistics execution with content goals and audience needs
Support site selection, price negotiations, and contract processes for institutes, workshops, board meetings, leadership retreats, and specialty meetings
Assist with planning, coordinating, and executing large-scale conferences
Coordinate tasks, vendors, budgets, and cross-team communication
Provide input into event budgets and financial forecasting
Maintain knowledge of event planning standards, industry best practices, and emerging trends
Ensure consistency and quality across conferences, institutes, workshops, board meetings, and virtual programming
Contribute to collaboration, transparency, and continuous improvement across NAIS
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree preferred
5+ years of progressive experience in event logistics, meeting planning, or related fields
Strong strategic thinking skills and ability to execute complex tasks across multiple projects
Demonstrated knowledge of event-related contracts
Experience leading RFP processes and negotiating contracts with event vendors and venues
Ability to work independently and contribute effectively to a collaborative team environment
Proficiency in event management platforms, Zoom, and Microsoft Office Suite
Ability to learn new technologies quickly
Excellent written, verbal, and interpersonal communication skills
Ability to lift 20 pounds
Willingness and ability to travel extensively to events and conferences

Benefits

Comp & perks

Extensive travel to a variety of events and conferences
Professional development through seminars, peer networking, and trade publications
Remote work arrangement (currently remote)