Convention Operations Coordinator

National Automobile Dealers Association (NADA)

. Support planning and execution of NADA Show operations, including event timelines, master schedules, budgets, site visits, shipments, contracts, invoices, and vendor records .

Posted 9/15/2026full-timeTysons • Virginia • United StatesJuniorMid-Level💰 $60,000 - $68,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills essential for managing event operations, including budget tracking, logistics coordination, and stakeholder collaboration. Proficient in utilizing event management systems and Microsoft Office to support successful conference execution.

Highest-signal resume keywords

Event Operations ManagementBudget TrackingMicrosoft Office ProficiencyEvent Management Systems ExperienceStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget TrackingInvoice ReconciliationEvent Logistics CoordinationProject ManagementDetail Orientation

Soft Skills

Organizational SkillsRelationship-BuildingCollaboration SkillsConfidentiality Management

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMap Your ShowEnvisionAirtable

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Event ManagementConference OperationsMeeting CoordinationSponsorship Fulfillment

About the role

Key responsibilities & impact

Support planning and execution of NADA Show operations, including event timelines, master schedules, budgets, site visits, shipments, contracts, invoices, and vendor records
Coordinate speaker logistics and communications, including speaker information, presentations, materials, call for speakers process, and workshop signage
Help manage onsite Show operations, including the Show Management Office, Information Booths, Power Lounges, TIME Dealer of the Year Display, and Speaker Ready Room
Maintain and update NADA Show mobile app and website content
Coordinate mobile app updates and notifications onsite
Support sponsorship fulfillment by tracking commitments and coordinating requirements with teams, vendors, and partners
Collaborate with Marketing on education materials and the program directory
Support Show logistics, including staff guides, FAQs, travel and transportation information, temporary staff coordination, and convention center materials
Assist with budget tracking, expense monitoring, invoice reconciliation, direct bill applications, and related administrative functions
Work with the Meetings & Conventions team, NADA departments, vendors, and internal stakeholders to ensure successful event execution

Requirements

What you’ll need

Bachelor’s degree or an equivalent combination of relevant education and work experience
Minimum 2–3 years of progressively responsible experience supporting conferences, meetings, events, or convention operations
Strong organizational skills with ability to manage multiple priorities, deadlines, and projects while maintaining close attention to detail
Excellent written and verbal communication skills
Experience supporting budget tracking, expense monitoring, and invoice reconciliation
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience with event management systems or ability to quickly learn new event technology and platforms
Experience with Map Your Show, Envision, and/or Airtable is a plus
Strong relationship-building and collaboration skills
Ability to maintain confidentiality and handle sensitive information appropriately
Ability to travel domestically, including weekday and weekend travel
Ability to work a flexible schedule during meetings and events
Resume and cover letter required

Benefits

Comp & perks

Positive work culture
Comprehensive benefits
Option to work remotely on Fridays