Finance & Accounting Administrator

National Center for Defense Manufacturing & Machining (NCDMM)

. Support and administer NCDMM’s day-to-day financial operations across accounting, procurement, expense management, and property functions .

Posted 11/5/2026full-timeJohnstown • Pennsylvania • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial operations, including accounts payable, account reconciliations, and financial recordkeeping, while maintaining accuracy and confidentiality. Proficient in budgeting, forecasting, and supporting audits with strong analytical and organizational skills.

Highest-signal resume keywords

Accounts Payable ManagementFinancial RecordkeepingMonth-End Close CoordinationMicrosoft Excel ProficiencyAnalytical Ability

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounting PrinciplesAccount ReconciliationsGeneral Ledger ActivityExpense ProcessingProperty AccountingBudgetingForecastingAudit SupportProcurement Card AdministrationFinancial Reporting

Soft Skills

Attention to DetailProfessional JudgmentEffective CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

Microsoft Office ApplicationsEnterprise Resource Planning SystemsExpense Management SystemsProcurement Systems

Industry Keywords

Financial OperationsExpense ManagementVendor ManagementConfidentialityInternal Controls

About the role

Key responsibilities & impact

Support and administer NCDMM’s day-to-day financial operations across accounting, procurement, expense management, and property functions
Administer the full accounts payable cycle, including invoice review, coding, approval, posting, payment coordination, vendor record maintenance, and discrepancy resolution
Administer employee expense reimbursements and travel-related transactions
Administer the procurement card program, including authorization and receipt review, reconciliation, documentation follow-up, posting, and payment coordination
Coordinate assigned month-end and year-end close activities, including reconciliations, journal entries, accruals, prepayments, project cost reviews, account analysis, and supporting schedules
Maintain accurate accounting records and audit-ready documentation
Support budgeting, forecasting, cash planning, and management reporting
Coordinate annual financial audit and tax-reporting support, including schedules, documentation, follow-up questions, vendor tax information, and 1099 processing
Administer property accounting and reporting processes, including asset additions and disposals, property records, reconciliations, inventory support, and year-end reporting
Partner with procurement, project, and administrative staff to ensure financial transactions are authorized, coded, documented, and recorded timely
Monitor recurring deadlines and workflow status; communicate issues and recommended resolutions to the Finance & Accounting Director and stakeholders
Develop and maintain desk procedures, templates, and process documentation; recommend and implement approved improvements
Protect confidential financial and business information
Maintain professional knowledge through continuing education
Perform other related duties as assigned

Requirements

What you’ll need

Demonstrated knowledge of accounting principles and experience with accounts payable, account reconciliations, general ledger activity, and financial recordkeeping
Ability to independently organize competing priorities, meet recurring deadlines, investigate discrepancies, resolve routine issues, and provide clear status updates to management
Strong attention to detail, analytical ability, professional judgment, and commitment to accurate, complete, and confidential work
Proficiency with Microsoft Excel and other Microsoft Office applications
Experience with accounting, enterprise resource planning, expense, or procurement systems is preferred
Effective written and verbal communication skills and ability to work collaboratively with employees, management, vendors, auditors, and other stakeholders
Ability to interpret and consistently apply policies, procedures, contractual requirements, and internal controls
Bachelor’s degree in accounting, Finance, Business Administration, or a related field and at least three years of relevant finance or accounting experience
An associate degree in a related field and at least five years of relevant experience, or an equivalent combination of education and progressively responsible experience, may be considered
Experience supporting month-end close, account reconciliations, audits, procurement card administration, expense processing, or property accounting is preferred
Must verify eligibility to work in the United States through E-Verify

Benefits

Comp & perks

Equal opportunity employment
Employment eligibility verification through the E-Verify system
Continuing education relevant to NCDMM’s finance and administrative functions