Senior Subcontract Administrator

National Center for Defense Manufacturing & Machining (NCDMM)

. Assist with cradle-to-grave administration of CR, CPFF, FFP, T&M, and grant subcontracts/subrecipient agreements .

Posted 10/8/2026full-timeJohnstown • Pennsylvania • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in federal government contracting and grant administration, with a strong focus on managing the subcontract lifecycle, including negotiation, compliance with FAR and DFARS regulations, and effective communication with internal stakeholders.

Highest-signal resume keywords

Federal Government ContractingSubcontract Lifecycle ManagementFAR and DFARS ComplianceCost Reimbursement ManagementGrant Administration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Cost AnalysisSubcontract NegotiationRFP GenerationFFATA ReportingAudit DefenseRegulatory InterpretationSubrecipient Agreement PreparationPricing StrategyContract Modification ManagementDocumentation Management

Soft Skills

Excellent Communication SkillsInterpersonal SkillsOrganizational SkillsAnalytical SkillsProblem-Solving SkillsTime ManagementTeam Collaboration

Tools & Technologies

Microsoft Office SuiteExcelWordPowerPointSharePointDeltek's Costpoint

Industry Keywords

CRCPFFFFPT&M2 CFR 200Subrecipient AgreementsTeaming AgreementsNDAGrant RegulationsSmall Business Tracking

About the role

Key responsibilities & impact

Assist with cradle-to-grave administration of CR, CPFF, FFP, T&M, and grant subcontracts/subrecipient agreements
Prepare subcontract and subrecipient agreements
Assist with negotiations and lead strategic negotiations regarding pricing, federal regulations, terms and conditions, intellectual property, and government property
Address issues arising on current subcontracts and provide recommended responses
Manage the full subcontract lifecycle, including RFP generation, cost/price analysis, negotiation, modifications, and closeout
Serve as internal expert on FAR, DFARS, and 2 CFR 200 regulations
Flow down mandated provisions into subcontracts, NDAs, Teaming Agreements, and Consultant Agreements
Partner with Program Managers on modification requests, project and budget changes, cost reallocations, scope changes, principal investigator changes, cost share changes, foreign participation, and regulatory interpretation
Review prime contracts and grants and develop appropriate subcontract or subrecipient agreements
Perform FFATA reporting and track yearly subrecipient audit reporting
Track subcontract/subrecipient equipment
Maintain accurate records and documentation
Assist with small business tracking and reporting
Monitor subcontract correspondence through final completion
Collaborate with Finance, Program Management, and other employees to resolve issues and communicate decisions
Report to the Finance & Compliance Director

Requirements

What you’ll need

Bachelor’s degree in accounting, Finance, Business Administration or related field with 6–10 years of experience, or an Associate’s Degree in Business or related field with 11–15 years of experience in federal government contracting and/or 2 CFR 200 Grant administration
Experience participating in or defending subcontract/subrecipient information requests during audits
Experience managing Cost Reimbursement, CPFF, FFP, T&M, and Grant subcontract types is a plus
Experience supporting large and new subcontractors/subrecipients in federal contracting or grants
Working knowledge of FAR, DFAR/DFARS, and/or 2 CFR 200 Grant regulations
Experience supporting multiple programs/internal customers in a fast-paced, shifting-demand environment
Ability to work independently and as part of a team
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management and ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize tasks and request assistance as necessary
Ability to function in a high-paced and sometimes stressful environment
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint
Knowledge of SharePoint and Deltek’s Costpoint is a plus
Ability to maintain a regular and predictable work schedule
Ability to sit for prolonged periods and work on a computer
Ability to lift up to 15 pounds at times
Must be eligible to work in the United States; employment eligibility verified through E-Verify

Benefits

Comp & perks

Equal opportunity employment
E-Verify eligibility verification for employment in the United States