Chief of Staff

National Math Stars

. Work closely with the CEO on strategic projects outside existing departments .

Posted 11/11/2026full-timeRemote • United StatesLead💰 $120,000 - $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong analytical skills and exceptional communication abilities to support strategic projects and fundraising initiatives. Proficient in project management, data analysis, and building systems to enhance organizational effectiveness.

Highest-signal resume keywords

Data AnalysisProject ManagementGrant WritingCommunication SkillsDonor Relationship Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Grant WritingData AnalysisImpact AnalysisCompliance ManagementFundraising Strategy

Soft Skills

Exceptional CommunicationOrganizational SkillsPartnership BuildingHigh-Quality Work StandardsProactive Improvement

Tools & Technologies

Donor CRMDonation PlatformsGrant Tracking Systems

Industry Keywords

FundraisingScholarship AdministrationNonprofit ManagementGovernment Grant ReportingAcademic Research Collaboration

About the role

Key responsibilities & impact

Work closely with the CEO on strategic projects outside existing departments
Support CEO fundraising initiatives
Draft grant applications, funder reports, presentations, talking points, op-eds, blog posts, newsletters, and award applications
Track grant goals, grant conditions, government grant reporting, and policy changes affecting the funding environment
Research and prioritize conferences, funders, prospects, and cause areas
Prepare CEO background research and support donor and prospect engagement
Develop and manage the donor CRM, including gift acknowledgements and reporting deadlines
Manage implementation of the Math Stars Scholarship Fund and its tax-advantaged donation processes
Set up compliant donation platforms and develop tax-advantaged donation materials
Maintain state registration, accounting, compliance, and scholarship administration infrastructure
Build infrastructure to administer scholarships and potentially hire and transition work to a separate manager
Work with testing organizations and partners to obtain data for impact analysis
Analyze impact data and craft materials communicating National Math Stars’ impact
Support external academic researchers conducting research projects on NMS
Help build the annual report and Form 990
Participate in leadership team meetings and retreats
Plan or facilitate leadership and all-team meetings
Prepare materials for regular Board meetings
Proactively propose improvements to strategy and operations
Take on additional strategic projects as required
Handle logistics for projects within scope; the role does not include executive assistant duties such as managing calendars or CEO travel

Requirements

What you’ll need

Excited about National Math Stars’ mission of identifying and supporting extraordinary young mathematicians from all communities
Highly analytical and data-driven; able to identify, gather, clean, and analyze data
Exceptional communicator able to tell stories across formal reports, personal op-eds, slide decks, and conversations
Able to build new systems from scratch and work deeply in the details
Very organized project manager who ensures tasks and details are completed
Capable of forging strong internal and external partnerships and driving results
High-capacity team member able to complete a large volume of work quickly and to a high quality standard
Ability to work remotely from within the United States
Willingness to travel 20–30% for conferences, team retreats, and other events

Benefits

Comp & perks

Fully paid health, vision, and dental coverage for employees, plus partially paid coverage for dependents
401K plan with automatic company contributions
Work-from-home stipend for purchase of a laptop and/or home office supplies
Generous paid time off, including parental leave after 12 months of service to NMS
Free pie every Pi Day
Remote-first work arrangement
Travel for conferences, team retreats, and other events