FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Billing Specialist III
National Student Clearinghouse. Oversee and execute complex billing transactions across multiple revenue streams .
Posted 11/3/2026full-timeHerndon • Virginia • United StatesMid-LevelSenior💰 $67,465 - $84,460 per yearWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced knowledge of billing processes, invoicing, and accounts receivable management, with a strong focus on data accuracy and financial controls. Proven ability to analyze complex data sets, resolve discrepancies, and implement process improvements while collaborating effectively across departments.
Highest-signal resume keywords
Billing Process ManagementData Analysis and Trend IdentificationFinancial Controls and ReconciliationsSage Intacct ExperienceCross-Departmental Collaboration
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BillingInvoicingAccounts ReceivableFinancial ReportingData AnalysisReconciliationProcess ImprovementContract InterpretationAudit SupportERP Systems
Soft Skills
Attention to DetailOrganizational SkillsCommunication SkillsProblem-SolvingMentoring
Tools & Technologies
Microsoft ExcelSage IntacctBilling SystemsAccounting Systems
Certifications & Qualifications
CPA Designation
Industry Keywords
Revenue OperationsFinancial ProcessesCompliance ReviewsInternal ControlsBilling Documentation
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Oversee and execute complex billing transactions across multiple revenue streams
- Ensure invoices are accurate, complete, and issued according to contracts and billing schedules
- Review customer contracts, service agreements, and pricing terms for accurate billing treatment and potential risks
- Serve as a subject matter expert on billing processes, systems, and procedures
- Provide guidance and support to team members and business partners
- Perform account reconciliations, investigate variances, and resolve complex billing discrepancies
- Partner with Operations, Customer Success, Sales, and other departments to resolve billing issues and clarify contract terms
- Analyze billing and revenue data to identify trends, anomalies, risks, and improvement opportunities
- Prepare billing analyses, reconciliations, and reporting for revenue review and month-end close
- Validate billing data supporting accurate revenue recognition and financial reporting
- Review and approve billing adjustments, credits, and manual invoices within established authority levels
- Monitor billing workflows and controls for compliance with policies, audit requirements, and procedures
- Lead billing process improvements to increase efficiency, strengthen controls, and improve data integrity
- Assist with billing system configuration, testing, and enhancements, including Sage Intacct and related platforms
- Develop and improve billing documentation, procedures, and training materials
- Support audits with billing documentation, reconciliations, and transaction support
- Participate in cross-functional projects, system implementations, and billing, accounts receivable, and revenue operations initiatives
- Review recurring issues and trends and recommend corrective actions and process optimization
- Mentor and provide informal guidance to junior billing team members
- Perform other duties as assigned
Requirements
What you’ll need- Bachelor's degree in finance, accounting, or a related field; a combination of education and experience, including military service, will also be considered
- 4 years of progressively responsible direct and relevant experience in billing, accounts receivable, accounting, revenue operations, or a related finance function
- Experience managing complex billing processes and resolving non-routine billing discrepancies
- Advanced knowledge of billing, invoicing, accounts receivable, and related financial processes
- Strong understanding of financial controls, reconciliations, and data accuracy requirements
- Ability to analyze large data sets and identify trends, exceptions, and improvement opportunities
- Ability to independently investigate and resolve complex issues
- Ability to interpret customer agreements and apply billing requirements appropriately
- Advanced attention to detail and commitment to accuracy
- Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment
- Excellent written, verbal, and interpersonal communication skills
- Ability to build effective cross-departmental working relationships and influence outcomes through collaboration
- Proficiency with Microsoft Excel, including lookups, pivot tables, data analysis, and reconciliation activities
- Experience with ERP, billing, or accounting systems
- Ability to recommend and implement process improvements
- Must live within a commutable distance to Herndon, Virginia, or in an approved state for hiring purposes
- Must be currently authorized to work full-time in the United States
- External work-visa sponsorship is not intended; sponsorship may be considered only if no qualified candidates are authorized to work without sponsorship
- Must be at least 18 years old
- CPA designation (desired)
- Experience supporting revenue analysis, reporting, or recognition processes (desired)
- Experience with Sage Intacct (desired)
- Experience supporting audits, compliance reviews, or internal control initiatives (desired)
- Experience with finance system implementations or process automation projects (desired)
Benefits
Comp & perks- Comprehensive medical, dental, and vision insurance
- Life and disability insurance benefits
- Health care, dependent care, and limited purpose flexible spending accounts
- Health savings account with annual employer contributions of $300 for employees and $600 for employees enrolled with a spouse and/or dependents
- Voluntary supplemental Accident and Hospital Indemnity coverage
- Infertility coverage
- 401(k) matching contribution program
- Pre-tax, Roth, and eligible catch-up contributions
- Vacation, sick, and personal time
- Paid holidays, including at least 15 paid holidays per year
- Up to 3 weeks of paid parental leave during a 12-month period
- Up to 5 days of paid military leave per calendar year
- Up to 13 days of vacation and up to 10 days of sick time per year for new full-time hires
- Up to 32 hours of accrued sick time may be used as personal time annually
- Company year-end close between Christmas and New Year's holidays
- Reimbursement option for basic wholesale company and roadside assistance memberships, such as Costco and AAA
- Vacation buyback on portions of unused accrued vacation, subject to tenure and other qualifications
- Employee Education Assistance Program reimbursement for qualified education expenses
- Enterprise-wide LinkedIn Learning subscription
- Up to eight free mental-health therapy sessions for employees and family members
- Well-being reward benefits
- Service credit toward the Public Service Loan Forgiveness program (PSLF)