Senior Specialist, HRMS, Payroll

National Student Clearinghouse

. Administer, optimize, and continuously improve HRMS, time and attendance, payroll processes, HR data administration, compliance, and reporting .

Posted 9/29/2026full-timeHerndon • Virginia • United StatesSenior💰 $104,478 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HRMS administration, payroll processing, and compliance, with a strong focus on data management, reporting, and system optimization. Proficient in translating business requirements into effective HR technology solutions and maintaining regulatory compliance across multiple states.

Highest-signal resume keywords

HRMS AdministrationPayroll ProcessingData Analysis and ReportingSystem Configuration and IntegrationCompliance Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HRMSPayroll ProcessingData ManagementReportingSystem ConfigurationIntegrationsData AnalysisAutomationMulti-State PayrollWorkforce Analytics

Soft Skills

CommunicationProblem-SolvingTime ManagementStakeholder PartnershipConfidentiality

Tools & Technologies

UKGWorkdaySAP SuccessFactorsOracle HCMADPDayforceMicrosoft Office SuitePower BITableauSQL

Certifications & Qualifications

CPPFPCSHRM-CPSHRM-SCPPHRSPHR

Industry Keywords

HRMSHCMPayroll ComplianceData PrivacyAudit RequirementsWorkers CompensationEmployee LifecycleTime and AttendanceBenefits AdministrationRegulatory Compliance

Tech Stack

Tools & technologies

OracleSQLTableau

About the role

Key responsibilities & impact

Administer, optimize, and continuously improve HRMS, time and attendance, payroll processes, HR data administration, compliance, and reporting
Serve as primary administrator and subject matter expert for HRMS and Total Rewards systems, including payroll, time and attendance, recognition, retirement, and benefits platforms
Maintain system configurations, workflows, security roles, business rules, integrations, data feeds, and system access
Translate business requirements into system enhancements, automation, and process improvements
Coordinate testing, upgrades, patches, implementations, and new functionality; troubleshoot complex issues through resolution
Manage HRMS transactions across the employee lifecycle, including hires, compensation changes, transfers, leave, organizational changes, and terminations
Lead payroll operations and coordinate with third-party payroll providers and external partners
Review payroll transactions, perform audits and reconciliations, and maintain payroll controls and records
Process post-payroll activities, retirement and HSA/FSA contributions, payroll funding, accounting, reconciliations, vendor invoices, and required filings
Lead quarterly and year-end payroll activities, including W-2 preparation and reporting
Administer time and attendance processes, reconcile timekeeping data, and support wage-and-hour compliance
Provide user support, training, job aids, and guidance on timekeeping policies and system functionality
Maintain employee data, monitor interfaces and data feeds, and support privacy, audit, and control requirements
Develop reports, dashboards, queries, and data exports for HR, Finance, leadership, regulatory requirements, and business decisions
Maintain employment notices and compliance postings; support retirement and health and welfare plan audits and Form 5500 filings
Prepare and submit workforce compliance reports, including EEO and VETS reporting and applicable state filings
Conduct due diligence for employment in new states and monitor work-location changes for employment and payroll tax compliance
Administer workers compensation, including claims, premium audits, regulatory compliance, vendor relationships, and return-to-work matters
Evaluate and improve HRMS, timekeeping, payroll, automation, data flow, and service processes
Develop procedures, process documentation, training materials, user guides, and job aids
Participate in HR, payroll, HRMS, and organizational projects and communicate complex information to stakeholders

Requirements

What you’ll need

Bachelor's degree in human resources, social sciences, business, or a related field, or a combination of education and experience including military service
6 years of direct and relevant experience administering or supporting HRMS, HCM, HRIS, or similar enterprise human resources systems
2 years of experience in payroll processing, audits and reconciliations, payroll controls, and applicable payroll regulations
Experience with enterprise HR technology platforms such as UKG, Workday, SAP SuccessFactors, Oracle HCM, ADP, Dayforce, or comparable systems
Experience with system configuration, integrations, data management, reporting, upgrades, or process improvements
Strong knowledge of HRMS/HCM functionality, configuration, integrations, workflows, security, and data administration
Working knowledge of payroll processing, controls, reconciliations, payroll taxes, and multi-state payroll requirements
Strong data analysis and reporting ability, including reports and dashboards
Ability to troubleshoot complex system, payroll, and data issues
Ability to identify automation opportunities, streamline processes, and optimize HR technology
Strong working knowledge of Microsoft Office Suite, especially Excel; ability to create formulas, pivot tables, and macros
Understanding of payroll, employment, data privacy, and audit requirements
Ability to communicate technical and payroll information clearly and partner effectively with stakeholders
Ability to manage multiple priorities and deadlines while handling confidential information with discretion
Must live within a commutable distance to Herndon, VA
Must be currently authorized to work in the United States on a full-time basis
Must be at least 18 years old
Additional desired: UKG Pro, TimeStar, multi-state payroll, workforce analytics, SQL, Power BI, Tableau, HR programs, benefits, compensation, workers compensation, and professional certifications such as CPP, FPC, SHRM-CP/SHRM-SCP, PHR/SPHR, or relevant HR technology certification
Computer use for 8 or more hours daily and frequent sitting for 7 or more hours per day

Benefits

Comp & perks

Comprehensive medical, dental, and vision insurance
Life and disability insurance benefits
Flexible spending accounts and health savings account
Annual employer HSA contributions of $300 for employees and $600 for employees enrolled with spouse/dependents
Voluntary supplemental Accident and Hospital Indemnity coverage
Infertility coverage
401(k) matching contribution program
Pre-tax, Roth, and eligible catch-up contributions
Paid vacation, sick, and personal time
Paid holidays, including at least 15 holidays annually
Up to 3 weeks of paid parental leave during a 12-month period
Up to 5 days of paid military leave per calendar year
Option to reimburse basic wholesale company and roadside assistance memberships, such as Costco and AAA
Vacation buyback option based on tenure and qualifications
Employee Education Assistance Program
Enterprise-wide LinkedIn Learning subscription
Up to eight free mental-health therapy sessions for employees and family members
Well-being reward benefits
Public Service Loan Forgiveness (PSLF) service credit eligibility
Remote-first work arrangement