Project Coordinator

. Work directly with Project Managers to coordinate the day-to-day administrative needs of active projects .

Posted 9/25/2026full-timeSeattle • Washington • United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

Tools & technologies

ERP

Key responsibilities & impact

Work directly with Project Managers to coordinate the day-to-day administrative needs of active projects
Assist Project Managers with planning and coordinating project deliverables, reviews, and submittals
Support document production, formatting, compilation, and delivery for reports, technical memoranda, proposals, plans, and other project deliverables
Gather information for showcase projects and project closeouts, including final deliverables, file organization, and documentation
Support effective use of project management, financial, scheduling, and document-management systems, including VantagePoint
Develop and maintain project management tools, templates, checklists, and best practices
Maintain project information and data for workload, backlog, forecasting, and project performance reporting
Conduct monthly check-ins with Project Managers to review workload forecasts, staffing needs, schedules, milestones, and workload changes
Update project forecasts and coordinate with Operations on company-wide workload planning
Support the Accountant with monthly invoicing by coordinating with Project Managers, compiling and reviewing billing information, tracking invoice status, preparing documentation, and following up on outstanding information
Assist Project Managers with invoice review, project charges, billing progress, budget status, and supporting documentation
Coordinate with administrative and accounting staff to resolve billing, coding, contract, and financial questions

What you’ll need

Bachelor's degree or equivalent combination of education and relevant professional experience
Approximately 3+ years of professional experience in project coordination and project administration
Ability to organize and coordinate multiple projects, deadlines, and priorities simultaneously
Strong written and verbal communication skills
Excellent attention to detail and follow-through
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and SharePoint
Ability to independently identify next steps, follow up on outstanding items, and keep projects moving forward
Preferred: experience supporting engineering, environmental, restoration, architecture, construction, or other consulting projects
Preferred: 5+ years of professional experience in project coordination and project administration
Preferred: experience with project accounting or ERP systems such as Vantagepoint
Preferred: experience with project budgets, invoicing, contracts, and workload forecasting
Preferred: experience developing or improving project management systems and processes
Must verify identity and eligibility to work in the United States

Comp & perks

Up to a 4% match on our 401(K)
7 paid holidays plus a day of service
4 weeks of paid time off accrued annually
Hybrid in-office and remote work
Flexible work location and schedule
Hourly employees; hours beyond 40 per week compensated at a 1.5x hourly rate
Variable travel to project sites and office locations
Professional growth in technical skills, soft skills, leadership opportunities, and overall career advancement
Inclusive and supportive work environment
Challenging, environmentally beneficial projects
Interdisciplinary teams
Autonomy and flexibility in managing work
Equal opportunity employment