Natural Systems Design

Project Manager

• Work directly with Project Managers to coordinate the day-to-day administrative needs of active projects
• Assist Project Managers with planning and coordinating project deliverables, reviews, and submittals
• Support document production, formatting, compilation, and delivery for reports, technical memoranda, proposals, plans, and other project deliverables
• Gather information for showcase projects and project closeouts, including final deliverables, file organization, and documentation
• Support effective use of project management, financial, scheduling, and document-management systems, including VantagePoint
• Develop and maintain project management tools, templates, checklists, and best practices
• Maintain project information and data for workload, backlog, forecasting, and project performance reporting
• Conduct monthly check-ins with Project Managers to review workload forecasts, staffing needs, schedules, milestones, and workload changes
• Update project forecasts and coordinate with Operations on company-wide workload planning
• Support the Accountant with monthly invoicing by coordinating with Project Managers, compiling and reviewing billing information, tracking invoice status, preparing documentation, and following up on outstanding information
• Assist Project Managers with invoice review, project charges, billing progress, budget status, and supporting documentation
• Coordinate with administrative and accounting staff to resolve billing, coding, contract, and financial questions

Project Coordinator