Event Planner

Navan

. Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects .

Posted 10/30/2026full-timeRemote • United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and management, including budget development, contract negotiation, and client relationship management. Proficient in utilizing event technology and project management tools to ensure successful execution and delivery of events.

Highest-signal resume keywords

Event Planning ExperienceClient Relationship ManagementBudget DevelopmentContract NegotiationCvent Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudget ManagementContract ReviewSupplier PaymentsFinancial ReconciliationProject DocumentationVenue SourcingCritical ThinkingProblem-SolvingMultitasking

Soft Skills

Client-Facing SkillsPresentation SkillsAttention to DetailOrganizational SkillsCommunication Skills

Tools & Technologies

Microsoft Office SuiteCventProject Management ToolsEvent Technology

Industry Keywords

Event CoordinationSupplier ManagementService Level AgreementsStakeholder ManagementCustomer Service Standards

About the role

Key responsibilities & impact

Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects
Manage client-based events, including sourcing, contract negotiation and review, offsite activity coordination, supplier payments, invoicing, and reconciliation
Lead events from conception through delivery and financial reconciliation
Collaborate with client contacts to fulfill program objectives and outcomes
Guide project teams regarding client needs, expectations, business rules, and objectives
Identify opportunities to increase the value of existing and new business
Develop and manage client event budgets and ensure agreed profitability
Negotiate cost savings through enhanced commission rates and preferred partner relationships
Advise on function-room setups, including layout, seating, AV, and food and beverage needs
Maintain project documentation, compliance with contract policies, documentation standards, and Service Level Agreements
Generate and maintain virtual payments to suppliers
Complete Event Specific Agreements for each project
Prepare and review rooming lists
Complete payment, billing, and final financial reconciliation processes
Provide structured event feedback through debrief notes
Attend meetings, document minutes, and follow up on action items
Support on-site events and coordinate client venue visits when necessary
Use Reed & Mackay technology and systems according to guidelines
Work with the Events Leadership Team to deliver seamless client service

Requirements

What you’ll need

Proven experience planning a variety of events, including meetings, group accommodation, and venue sourcing
2+ years of current, relevant meeting and event planning experience, ideally both nationally and internationally
Strong client-facing, consultative, and presentation skills
Excellent critical thinking and problem-solving abilities
Strong attention to detail, high customer service standards, and proven negotiation skills
Exceptional organizational skills with the ability to coordinate multiple resources and concurrent priorities
Solid business acumen and commercial awareness
Effective influencing and stakeholder management skills
Professional verbal and written communication skills
Proficient in Microsoft Office Suite, modern project management tools, and venue sourcing platforms, especially Cvent
Strong multitasking capabilities with an urgency-driven mindset
Proven ability to adapt and thrive within a hyper-growth environment
Resourceful, independent thinker capable of troubleshooting issues and resolving complex customer inquiries
Track record of developing and maintaining strategic client, Account Manager, and Account Executive partnerships

Benefits

Comp & perks

Enhanced commission rates and preferred partner relationships to negotiate cost savings
Out-of-hours support as necessary (role expectation, not a conventional benefit)