Project Coordinator, Real Estate Expansion

NEFCO

. Track lease critical dates, landlord tenant improvement work, and consent packages for every active site .

Posted 10/23/2026full-timeRemote • Arizona • United StatesJuniorMid-Level💰 $80,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in branch expansion and construction project coordination, with a strong focus on managing timelines, permits, and stakeholder communication. Proficient in utilizing Smartsheet and Excel for project tracking and reporting.

Highest-signal resume keywords

Branch Expansion ExperienceConstruction Project CoordinationPermit AdministrationSmartsheet ProficiencyCommercial Lease Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationPermit AdministrationTenant ImprovementsCommercial LeasesMilestone TrackingSchedule ReviewsAction Item ManagementBuilding PermitsCertificate Of Occupancy ProcessBranch Setup Handoffs

Soft Skills

Precise Follow-ThroughEffective CommunicationRelationship ManagementProblem SolvingEscalation Management

Tools & Technologies

SmartsheetExcel

Industry Keywords

Branch ExpansionSite DevelopmentRetail ConstructionCommercial InteriorsIndustrial Distribution

About the role

Key responsibilities & impact

Track lease critical dates, landlord tenant improvement work, and consent packages for every active site
Research and administer building, racking, fire, and certificate of occupancy permits
Escalate stalled permit items early
Research and confirm jurisdiction requirements before business license filing
Maintain a jurisdiction log for each department
Maintain launch schedules in Smartsheet from lease execution through post-launch stabilization
Manage the turnkey construction partner day to day, including schedule reviews, milestone tracking, and deliverable checks
Prepare and run weekly execution and planning forums
Drive action items to closure
Coordinate internal readiness with IT, Operations, Sales, Finance, HR, and Safety
Lead branch setup handoffs, go-live readiness reviews, and handoff to branch operations
Escalate contract, cost, and schedule risks with options and recommendations

Requirements

What you’ll need

2–4 years in branch expansion, site or store development, construction project coordination, or lease and permit administration
Experience launching new branches, stores or sites, ideally 10 or more concurrent locations
Working knowledge of commercial leases, tenant improvements, and the permit and certificate of occupancy process
Proficiency in Smartsheet or a similar tool, plus Excel
Bachelor's degree or equivalent experience
Preferred: branch expansion experience at a building products or industrial distributor
Preferred: retail or commercial interiors construction experience
Preferred: warehouse, industrial or distribution facility experience
Precise follow-through with dates, documents and open items
Comfortable calling landlords, municipalities and vendors directly
Ability to hold vendors to dates while maintaining productive working relationships
Clear, concise written updates and early escalation of issues

Benefits

Comp & perks

Fully remote work arrangement
Up to 25% travel