Project Coordinator

Neg Earth Lights

. Act as a central point of contact and accurately manage and update project information .

Posted 10/23/2026full-timePark Royal • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management within the live events industry, including effective communication, stakeholder management, and resource coordination. Proficient in managing timelines, preparing international shipping paperwork, and building relationships with clients and suppliers.

Highest-signal resume keywords

Project Management SkillsAdvanced Microsoft 365 / MS Office SkillsLive Events Industry KnowledgeRental/Stock Management Systems ExperienceStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementInternational Shipping Paperwork PreparationResource CoordinationCost QuotingEquipment List DevelopmentFreelance Crew BookingProblem-SolvingStock ManagementEvent SupportHealth and Safety Compliance

Soft Skills

Excellent CommunicationHighly OrganisedTeam PlayerFlexible and AdaptableResilient Under Pressure

Industry Keywords

Live EventsTouring IndustryLighting EquipmentRigging EquipmentClient Relationship ManagementFreight ForwardingProduction CoordinationBespoke SolutionsThird-Party Supplier CoordinationEvent and Tour Team Building

About the role

Key responsibilities & impact

Act as a central point of contact and accurately manage and update project information
Keep all stakeholders informed of project changes
Manage time across multiple projects, timelines, and stages
Support project managers from stock booking and quotation through preparation, loading, event support, and returns
Prepare international shipping paperwork, including manifests, with production, freight forwarders, and procurement
Maintain resource requirements for equipment, crew, and transport in the stock management system
Support operations in preparing and loading high-quality equipment
Build accurate equipment lists from client designs, plots, and paperwork
Develop knowledge of crew requirements and help build event and tour teams
Cost and quote projects with project managers, covering crew, equipment, and transport
Identify, contact, and book freelance crew
Address equipment shortages and coordinate with third-party suppliers to secure the best deals
Support bespoke solutions and reuse of fabricated stock with the fabrication team
Build relationships with clients, suppliers, freelance crew, and other production companies/departments
Develop potential future client relationships and support total-package delivery
Comply with health and safety requirements, company policies and procedures, and maintain clean work areas

Requirements

What you’ll need

Strong interest in the live events and touring industry
Excellent communication skills and ability to build and maintain positive relationships
Highly organised, with ability to plan ahead, prioritise, delegate, and oversee workload effectively
Technically minded and creative thinker with strong diagnostic problem-solving abilities
Ability to work autonomously and collaboratively as a team player
Ownership, accountability, and proactive can-do attitude
Flexible and adaptable; able to overcome challenges and perform under pressure
Resilient and capable of meeting tight deadlines while maintaining high standards
Ability to work a 7-day operation/service and paid overtime on occasions, including weekends
Advanced Microsoft 365 / MS Office skills, including Outlook, Excel, and Word
Knowledge of the live events industry, lighting and rigging equipment (desirable)
Previous experience of rental/stock management systems (desirable)
Project management skills (desirable)

Benefits

Comp & perks

Training and development throughout your career
NELL Academy training programmes supporting wellbeing and role skills
Leadership programmes
Competency-guided development
Paid overtime on occasions, including weekends