Early Learning Systems Coordinator

Neighborhood House

. Provide operational and administrative support for OCCA/CCIP .

Posted 10/23/2026full-timePortland • Oregon • United StatesJuniorMid-Level💰 $23 - $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and operational support capabilities, including proficiency in scheduling, recordkeeping, and data management. Skilled in maintaining professionalism and effective communication while coordinating with multiple stakeholders and managing priorities.

Highest-signal resume keywords

Administrative Support ExperienceSpreadsheet MaintenanceMicrosoft Office ProficiencyCustomer Service OrientationVirtual Meeting Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling CoordinationRecordkeepingData CompilationMeeting SupportInvoice ProcessingDatabase MaintenanceEvent SupportTranslation CoordinationBasic TroubleshootingCustomer Relationship Management

Soft Skills

Strong Communication SkillsAttention to DetailTeam CollaborationProfessionalismCultural Responsiveness

Tools & Technologies

Microsoft OfficeGoogle WorkspaceZoomWordPressLearning Management Systems

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

NonprofitsMembership OrganizationsEarly LearningVendor CoordinationAdministrative Operations

Tech Stack

Tools & technologies

WordPress

About the role

Key responsibilities & impact

Provide operational and administrative support for OCCA/CCIP
Coordinate scheduling, records, data, communications logistics, and shared-service assets
Support the Manager, Associate Director, and Business Coaches
Coordinate team calendars, schedule meetings, and manage communication logistics
Prepare meeting agendas, take minutes, and maintain organized digital files
Coordinate production of handouts, marketing materials, and recruitment content
Coordinate translation workflows with external vendors
Process and track membership applications
Maintain member records and documentation and support compliance with program requirements
Respond to member inquiries and route requests appropriately
Support procurement, administration, and maintenance of shared-service assets and partnerships
Maintain records, spreadsheets, and provider databases
Track applications, agreements, contracts, event attendance, and coaching logs
Generate summary reports for internal and funder use and support data quality checks
Track vendor and partner agreements, discount agreements, coupon codes, and referral networks
Organize materials and provide on-site and virtual support for trainings, classes, and events
Manage small purchases, invoices, reimbursements, and supplies
Provide technical assistance for Zoom and other virtual events, including scheduling, participant support, and basic troubleshooting
Assist with website updates and post-event uploads
Support social media and newsletter logistics and organize communications assets
Attend required meetings and training sessions
Maintain professional communication, reliable attendance, accurate work, and compliance with policies and safety requirements
Contribute to a positive, respectful, team-oriented environment and perform other duties as assigned

Requirements

What you’ll need

Demonstrated administrative and clerical experience, including scheduling and meeting support
Experience maintaining spreadsheets and databases with strong attention to detail and confidentiality
Strong written and verbal communication skills
Ability to coordinate with multiple stakeholders
Proficiency with Microsoft Office or Google Workspace
Comfort using Zoom and comparable collaboration tools
Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively with a team
Skilled in organizing digital files, maintaining accurate records, and following documentation processes
Ability to compile, reconcile, and summarize data for reporting purposes
Strong customer service orientation
Ability to troubleshoot basic technology issues and provide virtual meeting support
Ability to maintain professionalism, discretion, and cultural responsiveness
High school diploma or GED (or equivalent)
Two years of progressively responsible administrative or operations support experience
Experience with calendar management, meeting coordination and minutes, spreadsheet or database maintenance, accurate recordkeeping, customer or member service, event or training support, basic purchasing or invoice processing, and virtual meeting support
Any combination of education and experience that demonstrates the ability to perform the essential functions of the position will be considered
Preferred: associate or bachelor’s degree in business, education, public administration, or related field
Preferred: three or more years of administrative or coordination experience
Preferred: experience in early learning, nonprofits, membership organizations, vendors, or translation coordination
Preferred: experience using customer relationship management systems, content management systems such as WordPress, learning management systems, and basic reporting tools
Ability to communicate and exchange accurate information clearly
Ability to review and distinguish details at close range
Ability to remain in a stationary position for extended periods
Ability to operate a computer and other office machinery
Ability to move items weighing up to 25 pounds

Benefits

Comp & perks

Generous PTO and 12 paid holidays
Affordable health insurance with 95% of the cost paid by NH
403b retirement plan
Company-paid life insurance
Voluntary life, long-term disability, accident, and critical illness insurance
Flexible Spending Account (FSA)
Employee Assistance Program (EAP) with free counseling