Payroll Specialist

Neighborly®

. Process payroll records accurately and on time across multiple states, including new hires, terminations, adjustments, deductions, 401(k) contributions, and applicable payroll tax, wage and hour, and jurisdictional requirements .

Posted 9/17/2026full-timeWaco • Texas • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in multi-state payroll processing, compliance, and reporting, with strong capabilities in data handling and discrepancy resolution. Proficient in payroll systems and advanced Excel functions to support accurate payroll operations and financial reporting.

Highest-signal resume keywords

Multi-State Payroll ProcessingAdvanced Excel ProficiencyHRIS KnowledgeConfidential Data HandlingDiscrepancy Research and Resolution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax ComplianceTimekeeping SystemsJournal EntriesGeneral Ledger ActivityTrial Balance ReconciliationCost AllocationPayroll ReportingDavis-Bacon PayrollPayroll Adjustments

Soft Skills

Strong Organizational SkillsEffective CommunicationProblem-Solving SkillsCustomer Service FocusAttention to Detail

Tools & Technologies

MS OfficeExcel Pivot TablesVLOOKUPPayroll SoftwareTimekeeping Systems

Industry Keywords

Payroll ComplianceWage and Hour Requirements401(k) ContributionsGarnishmentsInternal and External Audit

About the role

Key responsibilities & impact

Process payroll records accurately and on time across multiple states, including new hires, terminations, adjustments, deductions, 401(k) contributions, and applicable payroll tax, wage and hour, and jurisdictional requirements
Partner with supervisors and internal teams to confirm accurate timekeeping, pay reporting, and payroll-related information
Prepare, process, and distribute payroll checks, including manual checks and payroll adjustments
Process weekly Davis-Bacon payroll for an average of 10 to 15 jobs, including filing required documentation with contractors for DOL reporting
Prepare payroll, billing, bonus, and accounting reports on a recurring and as-needed basis
Support month-end payroll and benefits accounting, including journal entries, general ledger activity, trial balance reconciliations, and cost allocations
Maintain payroll processing records and support internal and external audit, control, and evidence requests, including 401(k), payroll, tax, and compliance documentation
Support payroll-related activities tied to organizational changes, acquisitions, integrations, job changes, pay changes, and associate transitions
Manage payroll communications by monitoring the shared payroll inbox, responding timely, and escalating or rerouting issues as needed
Support payroll compliance and administration tasks, including garnishments, direct deposit corrections, pay card tasks, and other duties as assigned
Receive and process incoming payroll mail and coordinate internal mail transfers to the appropriate team or department

Requirements

What you’ll need

High School Diploma (or equivalent) with 3+ years of payroll experience; equivalent combinations considered
Multi-state payroll and taxes
Confidential data handling
Discrepancy research and resolution
Proficiency in MS Office
Advanced Excel with pivot tables/VLOOKUP
Working knowledge of HRIS, payroll, or timekeeping systems
Strong organizational, communication, and problem-solving skills
High attention to detail and ability to manage competing deadlines
Ability to work independently and as part of a team
Customer service focus and continuous improvement drive
Ability to stand and sit in an office environment; see, hear, and communicate effectively; use standard office equipment and computers
Ability to lift and move equipment, supplies, and materials weighing up to 25 pounds

Benefits

Comp & perks

Equity and bonus opportunities are available
Neighborly Benefits (details not specified)