Quality Management, Executive Administrative Associate

NetCentrics

. Provide administrative and operational support for the company's Quality Management System (QMS) .

Posted 10/31/2026full-timeHerndon • Virginia • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Quality Management Systems (QMS), including CMMI and ISO 9001 compliance, while providing comprehensive administrative support to executive leadership and corporate operations. Proficient in document management, organizational skills, and effective communication to facilitate quality processes and operational efficiency.

Highest-signal resume keywords

Quality Management Systems (QMS)CMMI Appraisal PreparationISO 9001 ComplianceMicrosoft Office ProficiencyDocument Management Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Quality CoordinationDocument ControlCompliance TrackingProcess ImprovementAudit PreparationAdministrative SupportOffice OperationsMeeting Minutes PreparationExecutive PresentationsRecord Keeping

Soft Skills

Strong Organizational SkillsTime ManagementAttention to DetailExcellent Communication SkillsInterpersonal Skills

Tools & Technologies

Microsoft SharePointMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Government ContractingProfessional ServicesCorporate CommunicationsHuman ResourcesExecutive Assistance

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Provide administrative and operational support for the company's Quality Management System (QMS)
Coordinate, maintain, and continuously improve corporate quality processes, procedures, and documentation
Support CMMI appraisal preparation, internal readiness assessments, evidence collection, and documentation reviews
Assist with ISO 9001 quality management activities, including audit preparation, document control, and compliance tracking
Maintain quality documentation, policies, procedures, templates, and records in SharePoint repositories
Track quality management action items, corrective actions, process improvement initiatives, and compliance deliverables
Coordinate with Quality Management, Human Resources, Security, Corporate IT, and executive leadership
Prepare quality management reports, presentations, meeting materials, and supporting documentation
Support internal and external audits by organizing documentation, tracking evidence submissions, and coordinating schedules
Provide administrative and organizational support to executive leadership and corporate departments
Coordinate executive calendars, appointments, meetings, conference room reservations, and scheduling
Prepare agendas, presentations, correspondence, reports, and executive-level materials
Attend meetings, document minutes and action items, and track follow-up requirements
Support Board of Directors meetings, Management Review Board meetings, and corporate leadership activities
Track administrative projects, deadlines, and follow-up items
Assist with corporate communications, employee announcements, and internal initiatives
Handle confidential business, employee, and executive information
Support daily office administration, visitor reception, calls, mail, deliveries, supplies, purchasing, vendors, facilities, equipment, inventory, relocations, and records
Ensure meeting rooms, audiovisual equipment, and conference systems are prepared
Assist Human Resources and Corporate Operations with employee records, onboarding, offboarding, training tracking, engagement initiatives, events, communications, timesheet reminders, and reporting
Perform additional administrative and operational duties as assigned

Requirements

What you’ll need

High school diploma or equivalent required
Associate's or bachelor's degree in Business Administration, Management, Quality Management, Human Resources, or a related field preferred
Minimum of two years of experience in administrative support, executive assistance, office operations, quality coordination, or a related professional role preferred
Strong organizational, time management, and multitasking abilities, with demonstrated attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
Experience with Microsoft SharePoint or comparable document management systems
Ability to maintain accurate records, organize documentation, and manage multiple assignments and deadlines
Ability to work independently, exercise sound judgment, and take initiative
Ability to handle sensitive and confidential business and employee information with discretion
Strong interpersonal skills and a professional, customer-service-oriented approach
Ability to work on-site as required to support office operations, leadership meetings, and corporate activities
Previous experience supporting executive leadership or corporate administrative operations preferred
Familiarity with CMMI, ISO 9001, Quality Management Systems (QMS), or internal audit processes preferred
Experience working in a government contracting or professional services environment preferred
Knowledge of document control, compliance tracking, process improvement, or audit preparation preferred
Experience preparing executive presentations, meeting minutes, and management reports preferred
Familiarity with HR information systems, enterprise resource planning (ERP) platforms, or administrative tracking tools preferred

Benefits

Comp & perks

Flexible on-site/hybrid schedule may be available
Potential transition from part-time to full-time based on organizational needs, performance, and expanded responsibilities
Professional development interest/opportunities in quality management, corporate operations, or compliance