Virtual Assistant, Sales Assistant – Sales Support

NETSHAKE

. Review daily sales activities in the CRM, identify irregularities, and report them to Sales Management .

Posted 9/15/2026part-timeRemote • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in CRM management, particularly with Close, and excels in sales support tasks including quote preparation, upselling opportunities, and sales reporting. Possesses strong organizational skills and a proactive approach to managing sales activities and customer interactions.

Highest-signal resume keywords

CRM ManagementSales Support ExperienceQuote PreparationNative-Level GermanProficient in Google Workspace

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

CRM ManagementSales ReportingQuote PreparationUpselling ProposalsData Maintenance

Soft Skills

Detail-OrientedProactiveReliableDiscreetProfessional

Tools & Technologies

CloseGoogle WorkspaceMS OfficeClickUpAI Tools

Industry Keywords

Sales ActivitiesPayment RemindersCustomer Data HandlingSales ManagementDACH Region

About the role

Key responsibilities & impact

Review daily sales activities in the CRM, identify irregularities, and report them to Sales Management
Monitor outstanding invoices and incoming payments
Send payment reminders and coordinate with Accounting when necessary
Prepare and send quotes using templates
Update quote statuses in the CRM and follow up consistently
Identify upselling opportunities among existing customers
Prepare upsell proposals and provide them to the sales team in a timely manner
Create follow-up tasks for upsell opportunities
Maintain leads and deals in the CRM and ensure accurate pipeline stages
Schedule follow-up tasks and proactively follow up on no-shows and open leads
Coordinate sales calls and manage the calendars of the executive team and Sales Management
Send reminders for upcoming appointments
Prepare daily and weekly sales reports and KPIs
Handle data maintenance, templates, occasional research, and other administrative sales support tasks

Requirements

What you’ll need

Experience as a Virtual Assistant, in inside sales, or in Sales Support
Highly structured, reliable, and detail-oriented approach to work
Independent and proactive working style
Proficient in using a CRM, ideally Close
Proficient in Google Workspace or MS Office
Experience with tools such as ClickUp
Native-level German, both written and spoken
English skills are an advantage
Affinity for AI and confident, everyday use of AI tools
Discreet and professional handling of sensitive customer and payment data
Availability for approximately 3 hours per day, Monday to Friday, around 15 hours per week
Willingness to work within fixed daily time windows that overlap with core working hours in the DACH region and Dubai

Benefits

Comp & perks

Proven processes, clear templates, and well-structured tools backed by 25 years of market experience
Access to premium AI tools
A team and knowledge base enabling smarter, faster, and more precise AI-first work
Free access to exclusive Shopify expertise
Direct, specific, and open feedback on an equal footing
Genuine responsibility and visible, measurable impact
Fixed time windows and reliable collaboration
On-time payment
Long-term collaboration
Remote opportunity with a leading Shopify Plus agency in the German-speaking market
TÜV-certified company