Grants Project Manager – Pre-Award

New Mexico Immigrant Law Center

. Manage pre-award grant development projects, including workplans, timelines, milestones, task assignments, and submission requirements .

Posted 9/22/2026full-timeAlbuquerque • New Mexico • United StatesMid-LevelSenior💰 $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grant proposal development and administration, project management, and cross-functional coordination. Proficient in managing complex projects with multiple stakeholders while ensuring compliance with grant requirements and improving organizational processes.

Highest-signal resume keywords

Grant Proposal DevelopmentGrants AdministrationProject ManagementCross-Functional CoordinationGrants Management Platforms

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentProject ManagementGrants AdministrationWorkflow SystemsBudget CoordinationDeadline ManagementDocument ManagementData AnalysisRisk IdentificationProcess Improvement

Soft Skills

Organizational SkillsFacilitation SkillsCommunication SkillsAttention to DetailProblem-Solving Skills

Tools & Technologies

Grants Management PlatformsFluxxFoundantSmartSimpleInstrumentlMonday.comGrants.govSAM.gov

Industry Keywords

Nonprofit OperationsFunding OpportunitiesProposal KickoffStakeholder EngagementGrant Documentation

About the role

Key responsibilities & impact

Manage pre-award grant development projects, including workplans, timelines, milestones, task assignments, and submission requirements
Facilitate proposal kickoff, planning, status, and review meetings with program, finance, legal, communications, development, and executive leadership staff
Monitor proposal progress, identify risks and bottlenecks, support problem-solving, and escalate issues as needed
Coordinate internal handoffs from proposal submission to post-award implementation, including grant documentation and reporting requirements
Maintain grant pipelines, calendars, workflows, dashboards, document libraries, proposal records, and reporting schedules
Administer NMILC’s grants management platform, including records, workflows, document repositories, dashboards, and reports
Maintain registrations, credentials, certifications, and user access for federal, state, local, and funder grant portals, including Grants.gov, SAM.gov, and UEI
Research and track funding opportunities aligned with organizational priorities; prepare concise opportunity summaries addressing eligibility, deadlines, capacity, staffing, and readiness considerations
Develop and maintain standardized templates, checklists, procedures, file-management practices, and organizational grant documentation
Improve grants workflows, dashboards, automations, and cross-functional processes to strengthen efficiency, transparency, accountability, and organizational learning

Requirements

What you’ll need

3–5 years of progressively responsible experience in grant proposal development, grants administration, project management, nonprofit operations, or a related field
Demonstrated ability to manage complex, deadline-driven projects involving multiple stakeholders and competing priorities
Experience coordinating proposals or similar cross-functional projects involving budgets, technical content, approvals, and external deadlines
Experience using project management, grants management, or comparable workflow systems
Exceptional organizational, facilitation, communication, and follow-through skills
Ability to build accountability and coordinate work effectively without direct supervisory authority
Strong judgment, attention to detail, and ability to manage multiple priorities
Preferred: experience administering or serving as a power user of grants management platforms such as Fluxx, Foundant, SmartSimple, Instrumentl, Monday.com, or similar systems
Preferred: experience improving grant-management workflows, dashboards, automations, or organizational processes
Preferred: experience with federal, state, local, and/or philanthropic grants
Preferred: familiarity with Grants.gov, SAM.gov, state grant portals, and other electronic submission systems
Preferred: experience facilitating cross-functional planning, organizational change, or operational scaling in a nonprofit environment

Benefits

Comp & perks

100% of Individual Employee Health Premium paid by NMILC for the Base Plan
50% of health premiums for dependents
Buy-up health plan available
Access to a 401K plan
Discretionary employer match up to 10% of base salary, determined each fiscal year based on funding projections
Optional Flexible Spending Account for pre-tax medical and dependent care funds