Executive Assistant

New York Blood Center

. Provide daily administrative support to the Senior Executive Director, Executive Directors, Vice Presidents, and Operations Leadership Team .

Posted 10/9/2026full-timeSt. Paul • Minnesota • United StatesMid-LevelSenior💰 $27 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including calendar management, document preparation, and office policy implementation. Proficient in Microsoft Office Suite and skilled in maintaining confidentiality while managing executive-level communications and logistics.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyCalendar ManagementDocument PreparationOrganizational SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementDocument PreparationMeeting LogisticsCRM ManagementRFP FormattingTravel ArrangementsEvent PlanningData EntryReport PreparationMail Merge

Soft Skills

Excellent Written CommunicationExcellent Oral CommunicationStrong Organizational SkillsAttention to DetailAbility to Work Independently

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelGeneral Office Equipment

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Administrative SupportExecutive LevelClient ServicesHuman ResourcesOffice Policies

About the role

Key responsibilities & impact

Provide daily administrative support to the Senior Executive Director, Executive Directors, Vice Presidents, and Operations Leadership Team
Manage complex calendars and schedule meetings, conferences, teleconferences, travel, and leadership training
Prepare agendas, meeting materials, reports, presentations, letters, spreadsheets, mail merges, and other professional documents
Assist with travel arrangements, event planning, meeting logistics, refreshments, and offsite support
Manage contracts, CRM records, electronic files, paper files, and RFP formatting and printing
Record meeting discussions and action items and maintain historical reference systems
Answer phone calls and direct callers appropriately
Develop, implement, and improve office policies and procedures
Support HR with job descriptions, new employee orientation policy and benefit folders, presenter schedules, and organizational charts
Support client services with customer communications, presentations, and team meetings
Create and publish donor-related letters and assist physicians with publication editing and formatting
Assist Marketing and Communications with RFP responses, holiday cards, and Town Hall presentations
Provide periodic administrative support to Medical, Finance, and Laboratory Directors and assist with project or overflow work

Requirements

What you’ll need

High school diploma or GED
Three years related experience demonstrating expertise as administrative assistant at executive level
Demonstrated proficiency of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
Excellent written and oral communication skills
Strong organizational and time-management skills
Demonstrated ability to work independently and as a team
Strong attention to detail
Knowledge of general office equipment, including printers, fax machine and telephone system
Ability and willingness to work cooperatively with others
Ability to maintain composure under pressure
High degree of discretion dealing with confidential information

Benefits

Comp & perks

Medical insurance
Vision insurance
Dental insurance
Paid time off
Sick days
403(b) retirement plan with a generous employer contribution