Executive Assistant

New York City Tourism + Conventions

. Provide high-level, confidential support to the Chief Marketing Officer .

Posted 11/9/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $80,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive operations and C-suite support, with a strong focus on organization, time management, and effective communication. Proficient in managing complex schedules, stakeholder coordination, and maintaining confidentiality in high-pressure environments.

Highest-signal resume keywords

Executive Operations ManagementCalendar ManagementMicrosoft Office ProficiencyStakeholder CoordinationProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive OperationsProject ManagementCalendar ManagementExpense ReportingLogistics CoordinationDocument TrackingMeeting CoordinationAction Item TrackingWorkflow ImprovementAI Fluency

Soft Skills

Attention to DetailTime ManagementProfessional CommunicationJudgment and DiscretionRelationship Building

Tools & Technologies

Microsoft OfficeVirtual Meeting Tools

Industry Keywords

C-Suite SupportExecutive SupportHigh-Profile ExecutivesStakeholder ManagementStrategic Initiatives

About the role

Key responsibilities & impact

Provide high-level, confidential support to the Chief Marketing Officer
Manage day-to-day executive operations and align priorities
Manage the CMO’s calendar, meetings, and travel across multiple priorities
Anticipate conflicts and adjust schedules to align with business needs
Serve as a point of contact for internal and external stakeholders
Handle sensitive information with discretion
Coordinate executive meetings, agendas, and materials
Capture notes, track action items, and ensure follow-up
Support Board-related logistics and communications as needed
Manage inbox flow, prioritize requests, and ensure timely responses
Draft and edit communications on behalf of leadership
Coordinate across teams to ensure alignment on priorities
Support strategic initiatives led by Marketing, Media/Digital, Creative, Membership, Events, and Research
Assist with planning and execution of executive events and engagements
Coordinate travel, logistics, and materials for high-profile meetings
Improve workflows to increase efficiency across executive operations
Maintain tracking systems, documents, and records
Complete expense reports and support vendor coordination

Requirements

What you’ll need

5-7 years of experience
Strong understanding of executive operations and C-suite support
High attention to detail, organization, and time management
Ability to prioritize competing demands and shift quickly as priorities change
Clear, professional written and verbal communication
Strong judgment and discretion when handling sensitive information
Ability to anticipate needs and act with limited direction
Proficiency in Microsoft Office, calendar management, and virtual meeting tools
Experience coordinating across teams and managing stakeholders
Ability to manage projects, track deliverables, and ensure follow-through
Strong problem-solving skills with a solutions-oriented mindset
Ability to build relationships and work effectively across all levels of the organization
Comfort supporting high-profile executives in fast-paced environments
Some AI fluency is ideal
Must be authorized to work for any employer in the U.S.; employment visa sponsorship is unavailable

Benefits

Comp & perks

Hybrid schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote
PTO Bank (personal, sick, and vacation)
Up to 12 paid company holidays, plus extended Winter Break
1 floating holiday per year, front-loaded
Premium medical, dental, and vision plans, plus HRA
Retirement savings plan
Professional development opportunities
Cell phone credit to subsidize your plan
Monthly commuter allowance