Executive Assistant – Legal Operations Manager

Next Level Strategies

. Support the firm's day-to-day administrative and operational functions .

Posted 10/13/2026full-timeRemote • United StatesMid-LevelSenior💰 $90,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail in managing administrative and operational functions, including software platform administration and employee-related processes. Proficient in maintaining compliance with legal and operational requirements while effectively communicating with clients and team members.

Highest-signal resume keywords

Office Management ExperienceLegal Operations KnowledgeClio ProficiencyWestlaw FamiliarityStrong Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Software Account AdministrationVendor CoordinationInsurance Policy MonitoringRecord MaintenanceEmployee OnboardingInterview CoordinationOperational Needs IdentificationReport Writing

Soft Skills

Professional CommunicationAttention to DetailProactive Problem SolvingInterpersonal RelationsAbility to Work Independently

Tools & Technologies

ClioWestlaw

Industry Keywords

Legal TechnologyBusiness OperationsOffice AdministrationProfessional Services Environment

About the role

Key responsibilities & impact

Support the firm's day-to-day administrative and operational functions
Manage and maintain software platforms and technology accounts, including Clio, Westlaw, and other legal technology systems
Administer software accounts, renewals, user access, and vendor coordination
Manage the firm's Registered Agent relationship and maintain related records and documentation
Monitor business insurance policies and ensure required coverage remains current
Track insurance renewal dates and coordinate with insurance providers or brokers
Maintain records related to licenses, registrations, insurance, and other firm requirements
Provide administrative support throughout recruiting, including interview coordination, candidate communication, and hiring activities
Support employee onboarding and offboarding
Assist with day-to-day employee administration and employee-related needs
Support employee turnover by coordinating administrative and operational tasks
Maintain organized employee and operational records
Coordinate with firm leadership on administrative and operational matters
Identify and address operational needs proactively and ensure follow-through
Support the firm and managing partner with other administrative and operational duties

Requirements

What you’ll need

Prior experience in office management, legal operations, business operations, or a similar administrative role
Strong organizational skills and attention to detail
Ability to manage multiple priorities, deadlines, renewals, and administrative processes
Strong follow-through and ability to work independently
Professional written and verbal communication skills
Ability to handle confidential employee and business information appropriately
Comfortable working across a variety of operational, administrative, and employee-related responsibilities
Proactive approach to identifying and resolving administrative and operational needs
Proficient interpersonal relations and communicative skills
Write routine reports and correspondence
Meet daily, weekly, monthly, quarterly, yearly and other deadlines consistently
Work under pressure with changing, ambiguous priorities
Experience working in a law firm or professional services environment (preferred)
Familiarity with legal technology platforms, particularly Clio and Westlaw (preferred)
Communicate effectively and promptly to clients or employees of the organization
Ability to work overtime occasionally at the last minute

Benefits

Comp & perks

Medical
Dental
Vision
401k
Flex PTO