FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational skills and proactive ownership in managing complex diaries, travel, and events for C-level executives. Proficient in handling confidential information with discretion while effectively communicating with diverse stakeholders.
Highest-signal resume keywords
Executive Assistant ExperienceDiary ManagementFluent English And FrenchMicrosoft 365 ProficiencyConfidential Information Handling
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementTravel PlanningEvent OrganizationBriefing PreparationDocument Drafting
Soft Skills
Professional CommunicationDiscretionProactive OwnershipAdaptabilityInterpersonal Skills
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft PowerPointMicrosoft WordMicrosoft Excel
Industry Keywords
C-Level Executive SupportPrivate EquityB2B SaaSTechnologyAutomotive
About the role
Key responsibilities & impact- Own the CEO's diary end to end, prioritising requests, protecting focus time, resolving conflicts and adapting to changes
- Organise Executive Leadership Team meetings, offsites and governance routines, including scheduling, agendas, materials, logistics, minutes and action follow-up
- Plan and manage complex travel across Europe and beyond, including itineraries, visas where needed, accommodation and expense reporting
- Prepare briefing notes, presentations and documents
- Filter and prioritise incoming requests and draft correspondence on the CEO's behalf
- Act as a trusted point of contact for executives, board members, investors, customers and partners
- Represent the CEO Office with professionalism
- Organise leadership and company events
- Support special projects led by the CEO Office
- Continuously improve CEO Office processes, including through AI and digital tools
- Work closely with the Chief of Staff and executive team as an information, preparation and follow-up hub
Requirements
What you’ll need- At least 5 years of experience as an Executive Assistant to a CEO or C-level executive, ideally in an international, fast-moving company
- Experience supporting senior executives in a demanding environment
- Exceptional organisation and proactive ownership of complex diaries, travel and events
- Ability to handle confidential and sensitive information with absolute discretion and sound judgement
- Fluent English and French required
- Clear and professional written communication
- Ability to interact comfortably with board members, investors and executives and adapt tone to each audience
- Highly proficient in Microsoft 365, including Outlook, Teams, PowerPoint, Word and Excel
- Comfortable adopting new digital and AI tools
- Strong advantage: experience in a private equity backed environment
- Strong advantage: experience in a B2B SaaS, technology or automotive company
- Strong advantage: a third European language such as Spanish, German, Dutch or a Nordic language
- Strong advantage: experience supporting an executive team or CEO Office
Benefits
Comp & perks- Remote work: up to 3 days a week
- Flexible entrance and departure time
- Summer schedule on Fridays
- Referral bonus of €1500 for every talent referred after 6 months
- Flexible remuneration via COBEE platform
- Private medical insurance (Adeslas)
- Access to internal platform for continuous development
- 23 vacation days plus an intensive schedule in July and August
- Afterworks and teambuilding activities