Executive Assistant to the CEO, Office Manager

Nimbleway

. Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities .

Posted 11/12/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $90,000 - $120,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and time-management skills while managing complex calendars, meetings, and travel arrangements for senior executives. Proficient in fostering a positive office culture and managing office operations, vendors, and service providers with discretion and attention to detail.

Highest-signal resume keywords

Executive Assistant ExperienceCalendar ManagementOffice Operations ManagementStrong Communication SkillsProblem-Solving Ability

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel ArrangementsOffice Operations ManagementEvent PlanningOnboarding Experience

Soft Skills

Organizational SkillsInterpersonal SkillsAttention to DetailProactive ApproachDiscretion and Judgment

Industry Keywords

Executive SupportConfidential Information HandlingVendor ManagementOffice Culture DevelopmentDynamic Startup Environment

About the role

Key responsibilities & impact

Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities
Handle sensitive and confidential information
Support the CEO with personal and administrative matters, including coordination with personal staff and service providers
Act as a trusted gatekeeper and point of contact for internal and external stakeholders
Anticipate needs, identify priorities, and proactively resolve issues
Own the day-to-day operations and overall experience of the office
Create a welcoming, collaborative office environment and help build office culture
Manage office vendors, suppliers, facilities, and service providers
Ensure the office is organized, functional, and welcoming for employees and guests
Provide a smooth onboarding experience for new team members
Collaborate with HR to update and maintain office policies
Collaborate on the US office Operations budget
Manage agendas, travel arrangements, and appointments for management
Plan and execute company events, offsites, SKOs, holiday celebrations, and team-building activities
Foster a positive and engaging office culture through employee wellbeing and workplace experience programs

Requirements

What you’ll need

+3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO
Exceptional organizational and time-management skills
High level of discretion, maturity, and judgment
Strong communication and interpersonal skills
A proactive, hands-on approach with the ability to anticipate needs and solve problems independently
Comfortable managing both executive priorities and operational details
Ability to work in a fast-paced, dynamic startup environment
Strong attention to detail and a “can-do” attitude
Ability to manage complex calendars, meetings, travel, and day-to-day priorities
Ability to handle sensitive and confidential information with discretion
Ability to manage office vendors, suppliers, facilities, and service providers

Benefits

Comp & perks

Occasional availability outside standard business hours, including evenings and weekends for urgent matters is expected
Employee wellbeing and workplace experience programs
Company events, offsites, SKOs, holiday celebrations, and team-building activities
Work on a deeply technical platform powering real-time AI and enterprise decisions
Help define the future of Web Search Agents and live web intelligence
Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership