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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational and time-management skills while managing complex executive calendars and operations. Proficient in fostering a positive office culture and ensuring a smooth onboarding experience for new team members.
Highest-signal resume keywords
Executive Assistant ExperienceOrganizational SkillsDiscretion and JudgmentCommunication SkillsProblem-Solving Ability
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Interpersonal SkillsAttention to DetailProactive ApproachCan-Do Attitude
Industry Keywords
Office ManagementCalendar ManagementVendor ManagementEvent PlanningOnboarding Experience
About the role
Key responsibilities & impact- Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities
- Handle sensitive and confidential information with discretion
- Support the CEO with personal and administrative matters, including coordination with personal staff and service providers
- Act as a trusted gatekeeper and point of contact for internal and external stakeholders
- Anticipate needs, identify priorities, and proactively resolve issues
- Own the day-to-day operations and overall experience of the office
- Create a welcoming, collaborative office environment and help build office culture
- Manage office vendors, suppliers, facilities, and service providers
- Ensure the office is well organized, functional, and welcoming for employees and guests
- Provide a smooth onboarding experience for new team members
- Collaborate with HR to update and maintain office policies
- Collaborate on the US office Operations budget
- Manage agendas, travel arrangements, and appointments for management
- Plan and execute company events, offsites, SKOs, holiday celebrations, and team-building activities
- Foster a positive and engaging office culture through employee wellbeing and workplace experience programs
Requirements
What you’ll need- +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO
- Exceptional organizational and time-management skills
- High level of discretion, maturity, and judgment
- Strong communication and interpersonal skills
- A proactive, hands-on approach with the ability to anticipate needs and solve problems independently
- Comfortable managing both executive priorities and operational details
- Ability to work in a fast-paced, dynamic startup environment
- Strong attention to detail and a “can-do” attitude
- Occasional availability outside of standard business hours, including evenings and weekends for urgent matters
Benefits
Comp & perks- Full-time employment
- Opportunity to work on a deeply technical platform powering real-time AI and enterprise decisions
- Help define the future of Web Search Agents and live web intelligence
- Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership