Administrative Assistant – Clinical Operations

NIVA Health

. Provide day-to-day administrative support to the Director of Nursing .

Posted 10/7/2026full-timeRemote • South AfricaJuniorMid-Level💰 $1,300 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while providing comprehensive administrative support to nursing leadership. Capable of managing multiple priorities, maintaining confidentiality, and facilitating effective communication across departments in a healthcare setting.

Highest-signal resume keywords

Administrative SupportHealthcare Operations ExperienceCalendar ManagementStrong Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Time ManagementMeeting CoordinationEmployee OnboardingPayroll SupportRecord Keeping

Soft Skills

Organizational SkillsFollow-ThroughIndependenceAdaptability

Tools & Technologies

Electronic Timekeeping SystemsSpreadsheetsEmail

Industry Keywords

HealthcareClinical OperationsPatient CareConfidentiality

About the role

Key responsibilities & impact

Provide day-to-day administrative support to the Director of Nursing
Manage and organize the Director of Nursing's calendar, meetings, appointments, deadlines, and priorities
Assist with meeting preparation, notes, follow-up items, and action-item tracking
Organize information, reports, correspondence, and other materials for the Director of Nursing
Identify upcoming deadlines, unresolved items, and areas requiring follow-up
Coordinate meetings and communication among nursing leadership, providers, nurses, Case Management, and other departments
Review employee timecards, monitor time and attendance records, and support payroll-related approvals and corrections
Review and track employee mileage submissions and maintain related records
Coordinate patient and provider schedules, communicate changes, and support continuity of patient care
Communicate operational messages, reminders, deadlines, and process updates to the team
Track outstanding requests and follow up with responsible team members
Coordinate onboarding activities, orientation, training, introductions, equipment requests, and checklists for new Wound Care team members
Coordinate offboarding, asset recovery, shipping arrangements, and returned-property confirmation
Partner with HR, IT/BII, Clinical Operations, and other departments to support employee transitions
Help keep clinical leadership priorities organized so the Director of Nursing can focus on clinical leadership, employees, and patient care

Requirements

What you’ll need

2+ years of administrative, executive support, healthcare operations, medical office, or similar experience preferred
Experience supporting a manager, director, or senior leader strongly preferred
Healthcare or clinical operations experience is a plus
Strong organizational and time-management skills
Exceptional attention to detail and follow-through
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Comfortable working with calendars, spreadsheets, email, electronic timekeeping systems, and other technology
Ability to handle confidential employee and patient-related information with appropriate discretion
Ability to work independently while maintaining strong communication with leadership and team members
Comfortable working in a fast-paced environment where priorities may change based on patient and operational needs
Work schedule: US Timezone (East Coast)