Executive Assistant

NIVA Health

. Serve as the primary point of contact among executives, employees, clients, and external partners .

Posted 9/24/2026full-timeRemote • South AfricaMid-LevelSenior💰 $1,300 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive communications, scheduling, and travel arrangements while maintaining confidentiality and discretion. Proficient in utilizing Google Workspace and MS Office to support organizational efficiency and reporting.

Highest-signal resume keywords

Executive Assistant ExperienceProficiency In Google WorkspaceProficiency In MS OfficeOutstanding Organizational SkillsClear Verbal And Written Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementReport PreparationMeeting OrganizationTravel CoordinationHR Administration

Soft Skills

Time ManagementDiscretionConfidentiality

Tools & Technologies

Project Management ToolsE-CalendersOffice Gadgets

Industry Keywords

Executive SupportFast-Paced EnvironmentInternal CommunicationsExternal Communications

About the role

Key responsibilities & impact

Serve as the primary point of contact among executives, employees, clients, and external partners
Manage and prioritize information flow effectively and accurately
Oversee calendars, scheduling, and meeting organization
Coordinate travel and accommodation arrangements
Prepare and maintain weekly, monthly, and quarterly reports
Format and draft internal and external communications, including memos, emails, and presentations
Record and maintain meeting minutes
Screen phone calls and manage correspondence
Purchase and facilitate delivery of equipment to new and existing team members
Perform additional duties as assigned by management

Requirements

What you’ll need

Proven experience as an Executive Assistant, Personal Assistant, or similar role
Proficiency in Google Workspace and MS Office applications
Outstanding organizational and time management skills
Familiarity with office gadgets and applications, such as e-calendars and copy machines
Clear and effective verbal and written communication
Superior discretion and confidentiality
Experience supporting a leadership team or working in a similar fast-paced environment
Experience in HR administration
Familiarity with project management tools and software

Benefits

Comp & perks

Full-time employment
Work schedule aligned with US Timezone (East Coast)
Supportive team environment
Meaningful work contributing to better care delivery
Core values-driven workplace: Teamwork, Resilience, Open-Mindedness, Ownership, and Positivity